REVISED Budget Coordinator

Organization
Basic Purpose/Job Function: Providing management, administration, and/or analysis and evaluation of financial activities within a university research center and/or a large, sponsored research project. Job Summary: The GU4LIFE Budget Coordinator performs a broad range of accounting duties.  The incumbent will ensure accuracy in budget development, financial reporting, and maintaining financial records for one or more sponsored research programs; prepare financial statements and expenditure claims for specially funded projects and government-funded programs; and reconcile account balances. The incumbent’s job tasks will include: 

Account Reconciliation Account MonitoringData MaintenanceFinancial AnalysisFinancial ReportingReport PreparationStatement PreparationBudget AssistanceCost TransferringPayroll CoordinationQuality AssuranceTechnical Assistance

Essential Job Duties & FunctionsThe K20 Center is committed to providing the professional learning required for the incumbent to successfully fulfill his/her job duties.  Account Reconciliation: Reconciles accounts. Uses PeopleSoft reports to balance financial statement transactions to source documents, such as accounts payable transactions, deposits, and inter-university transactions. Documents any timing differences or reconciling items.  Account Monitoring: Monitors departmental accounts, accounts payable transactions, spending activity, etc. Prepares cost and budget transfers. Prepares and enters requisitions and invoices into PeopleSoft for payment.  Prepares the daily deposit of departmental receipts.  Data Maintenance: Maintains department’s financial records, budget information, and other forms of data. Tracks payments, receipts, transactions, internal/external contracts, agreements, etc.  Financial Analysis: Performs financial analyses for report preparation; at the request of the department head or others, perform financial analyses to improve departmental accounting procedures. Analyzes terms of contracts to ensure compliance.  Financial Reporting: Creates reports to balance financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions. Documents any timing differences or reconciling items.  Report Preparation: Prepares financial reports to document activity, substantiates transactions, reports findings, etc.  Statement Preparation: Produces statements of financial activity based upon monthly departmental business that can include section financials, consolidated department financials, cash flow analysis, etc.  Notifies appropriate personnel of irregularities and obtains proper signatures of authority as evidence of review.  Budget Assistance: Assists in the annual preparation of the budget.   Cost Transferring: Initiates cost transfers between various departments and service units.  Payroll Coordination: Will serve as the payroll coordinator for the GU4LIFE project.  Quality Assurance: Ensures the quality of data. Researches inconsistencies and conducts follow-up investigations or consults with appropriate personnel.  Technical Assistance: Provides assistance to team members within the center, principal investigators, vendors, and other staff in analyzing and maintaining appropriate funds for salaries, expenditures, etc.    As Needed: Performs various duties as needed to successfully fulfill the function of the position. 
Job Location
Required Education/Experience: Bachelor's degree and a minimum of 18 hours of accounting coursework, AND;

24 months experience as a professional Accountant. 

Skills:

Knowledge of Accounting principles, practices, methods, and terminology.Advanced computer skills in MS Office, accounting software and databases.Ability to choose the right mathematical method or formula to solve a problem.Ability to collect and organize accounting data, interpret the significance, and prepare accurate financial reports. Ability to solve moderate to advanced accounting and related financial problems. Ability to set priorities and meet deadlines. Ability to handle stressful situations. Excellent organizational, problem-solving, project management and communication skills.Set up and maintain an electronic accounting system using Intuit QuickBooks. Maintain cooperative working relationships.

Working Conditions:

Sit for prolonged periods.  Communicate effectively and listen.  Use of computer and answer telephone. Manual dexterity.  Standard office environment.  Frequent exposure to pressure caused by deadlines and busy periods. Requires contact with other departments and university officials.  

Department Preferences:

Bachelor’s degree and a minimum of 18 hours of accounting coursework.72 months experience as a professional Accountant. 24 months experience in using PeopleSoft. 24 months experience in using Intuit QuickBooks.  

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing. Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides. 
Organization: Ctr For Educational & Commun.
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Job Posting: Dec 8, 2023