Records Management Secretary (County Classification: Secretary Ii )

The Department of Planning & Building is actively recruiting for a Secretary II to join their Records Management Team!

Who We Are
The Department of Planning and Building oversees exciting and dynamic projects involving land use in the unincorporated areas of the County of San Luis Obispo. We are a department of staff committed to the protection of life, safety and the welfare of the environment and our community.

The Team
The Records Management team is comprised of dedicated, hands-on individuals who are passionate about public service. This team works with different sections of the Department of Planning and Building to uphold and foster a culture of innovation, collaborative partnerships, supportive teamwork, and exceptional customer service.

The Role
The Secretary plays a multi-faceted role in the Department of Planning and Building and serves as an expert resource regarding public hearing bodies, records and documents and compliance on a wide range of legal requirements. The successful candidate will embody the County values of integrity, collaboration, professionalism, accountability, and responsiveness. Typical tasks and duties include:

• Assist with project application data entry accurately
• Gather data and process performance reports
• Assist with the pre-application meeting coordination
• Assist with planning application referrals
• Assist with coordinating staff and customer training
• Assists hearing body members with meeting legal requirements
• Composes correspondence; completes special projects, as assigned
• Oversees day-to-day office support services to ensure effective and efficient operation of the Records Management section while supporting to staff

Click here, to view the full job description.The ideal candidate should have the ability to devise and adapt work procedures and recordkeeping systems to meet changing needs; understand, interpret and apply laws, rules and written and oral directions to specific situations; perform complex and difficult clerical work requiring considerable independent judgment; perform basic mathematical calculations; learn to operate automated office equipment; establish and maintain effective working relationships.

If You Are:

• Someone that thrives in a fast-paced environment with multiple opportunities to learn and grow in your career
• Driven and highly motivated by complex and exciting projects
• A confident verbal and written communicator
• Someone that has strong problem-solving abilities
• An independent worker who is skilled in time management and meeting deadlines
• Team-oriented
• A person that possesses high standards for quality of work and an enthusiastic commitment to public service
• Excited at the opportunity to work in a setting that has far reaching public interest within the County of San Luis Obispo

Minimum Qualifications:
Secretary II: Graduation from high school or possession of a G.E.D. certificate. Possession of a Certificate of Proficiency in Secretarial or Clerical studies or its equivalent from an accredited institution may be substituted for one year of the required general clerical experience.

In addition, Either A: Five years of progressively responsible general clerical experience OR B: Three years of experience in a journey-level secretarial position.
Secretary II: Graduation from high school or possession of a G.E.D. certificate. Possession of a Certificate of Proficiency in Secretarial or Clerical studies or its equivalent from an accredited institution may be substituted for one year of the required general clerical experience.

In addition, Either A: Five years of progressively responsible general clerical experience OR B: Three years of experience in a journey-level secretarial position.

Applications, including answers to supplemental questions, must be submitted online by the final filing date. To apply for this position, click "apply" at the top of the page. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at hr@co.slo.ca.us. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov. Reasonable Accommodation Notice:
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail hr@co.slo.ca.us for more information. Employment Type: Permanent - Hourly