Real Estate Administration Analyst (Hybrid) (Glen Allen, Va)

Position Description
Interface with all levels of management, landlords, tenants and vendors to define and implement information based strategies for the Corporate Assets team. Act as a liaison for the Corporate Assets team for selection and installation of automated solutions to improve efficiency and workflow. Prepare information based on analysis and reports and make recommendations to management on workflow cost efficiencies. Oversee the CAM, Real Estate tax and utility audits, and assists with OREO and permissible properties reporting. Prepares monthly scorecards and activity reports. Analyzes complex data and prepares spreadsheets to suggest solutions for questions related to space, Real Estate, etc. Creates efficient processes for reporting data in clear and accurate manner.
Position Accountabilities

• Analyze and evaluates functional operations and statistical data for team using qualitative and quantitative analysis and modelling techniques. Research, collect and interpret data. Document analysis methods.
• Prepare written reports and presentation on analytical results. Present recommendations to Corporate Assets management.
• Manage annual audits of CAM charges, Real Estate taxes and utilities. Partner with Strategic Sourcing on vendor contract and invoice consolidations. Prepare and manage correspondence for these activities as well as other interactions with landlords, tenants and the like.
• Partner with Strategic Sourcing and Human Resources on the parking process including managing invoices, budget and card access for new hires, etc.
• Oversee food service at all large buildings including ordering, management and evaluation of vendors, consumption analysis and selection of food and drinks.
• Acts as liaison for teammates on a variety of Facilities and Real Estate issues. Supports MAC Coordinator in taking care of specific categories of Facilities Request tickets.
• Approves Real Estate tax invoices. Partners with Special Assets on invoice accuracy. Maintains owned Real Estate inventory in Co-star. Works with Accounting to ensure accuracy of data.
• Supports the management of and accuracy of electronic and paper drawing inventory. Supports the determined filing conventions. Updates procedures and policies as needed.
• Responsible for department budget tracking and reporting including variance reporting and forecasting for operational, project, and capital budgets, including monthly and annual construction, Facilities and Security Maintenance Operations and Repairs Reports.
• Participate in the creation of key performance measures and then monitor performance toward goals. Prepare and analyze reports out of Footprints and other systems to track team performance.
• Review and create cost models. Use models to conduct what-if analysis and various scenarios - Analyze output and results. Collect data and prepare business cases as needed in conjunction with other team members.
• Participate in and prepare ongoing ad hoc project analysis.
• Monitor emerging technologies.
• Review, update and analyze information systems for Corporate Assets. Recommend improvements in workflow and cost efficiencies.
• Provide reporting and tracking systems to ensure compliance with all applicable regulations.
• Oversee training related to technology and systems in Corporate Assets.
• Document work flow and policies and procedures.
• Perform annual or timely CAM, Real Estate and utility audits. Approve all utility and Real Estate tax invoices and work to consolidate all invoices to streamline process.
• Monitor all systems and technology budget activities in Corporate Assets.
• Track OREO expenses that are the responsibility of Corporate Assets and prepare annual reports for OREO and Permissible Activities. Order annual appraisals for OREO properties, provide information for and support audits on OREO process.
• Collaborate with Corporate Assets teammates to create solutions that support the strategic direction of the bank. Ask for feedback from all and keep all well informed.
• Partner with IT on any Corporate Asset technology installations, upgrades and conversions.
• Schedule meetings, events and manage calendars as requested.
• Other Duties as Assigned
• Track & create general ledger tickets for Tenant Rental Income Payments and send out as monthly report.
• Track & Pay Quarterly HOA's Dues.
• Monitor Lease Expirations and generate monthly report.
• Monitor Security Deposits and generate monthly report.
• Manage and update the Corporate Assets Intranet Page via SharePoint.
• Track Utility and RE Tax costs and accounts for all AUB Properties, generate reports using this information and share with other Teammates.
• Track and Report Utility Usages for future ESG Reporting, including Natural Gas, Electricity, Oil.
• Conduct Move Surveys, create Move Survey Reports and use information gathered from Move Reports to improve future moves. Present findings to Corporate Assets Management and update KPI tracking as appropriate
• Order Galley/Office Supplies when needed.
• Create and update maps of current AUB locations using MapBusinessOnline software. Use information to inform decision making.
• Notarize Real Estate Documents and other important documents as needed.
• Set up Real Estate and other important documents as needed with DocuSign.
• Conduct Monthly Rent Runs and ATM Rent Runs, ensure proper communication between Landlords, update CoStar with any changes needed.
• Manage Landlord Portals for Rental payments.
• Take minutes at various meetings.
• Track and update Project statuses, budgets and expenses weekly on PTS, gather project documentation.
• Update Utility Account information with utility providers.

Position Qualifications
Education & Experience

• Bachelor's degree in Finance, Real Estate, Accounting, Economics or related field or equivalent work experience.
• 2-5 years of Corporate Real Estate Lease Administration experience preferred
• Real estate contracts, deeds, Real Estate taxes, CAM and other leasing experience preferred
• Project Management experience preferred
• Analytical experience in solving complex problems preferred
• Previous experience with property management helpful

Knowledge & Skills

• Excellent analytical skills and problem solving ability.
• Big Picture thinking coupled with strong attention to detail.
• Good verbal and written communication and interpersonal skills.
• Exhibit and maintain good organizational skills and the ability to multi-task.
• Ability to perform work effectively and efficiently with little supervision.
• Exhibit adaptability in a fast-paced team-oriented environment.
• Strong computer skills, including proficiency in Microsoft Word, Excel and PowerPoint. Ability to quickly learn other software tools
• Ability to develop and format complicated information and data into useful charts and presentations.
• Demonstrated ability to work independently while having a strong commitment to team orientation.

Salary offered will be based on several factors including but not limited to education, work experience, certifications, etc. This position is also eligible to participate in either an applicable incentive compensation plan for the position or a discretionary profit sharing bonus program. General information on our comprehensive benefits package can be found by visiting https://www.atlanticunionbank.com/about/careers/benefits.
We are proud to be an EEO/AA employer, Minority/Female/Disability/Veteran. We maintain a drug-free workplace.