Address
Form of workSalary : $102,055.14 Annually
Location : Florida 34475, FL
Job Type: Full-time
Job Number: 5600
Bureau: Administrative Services (CA)
Division: Purchasing/Warehouse (CA)
Opening Date: 03/15/2024
Closing Date: 4/12/2024 5:00 PM Eastern
Description
Highly responsible supervisory position that serves as the Sheriff's Office Purchasing Agent and Property Control Director. Performs specialized and independent high volume purchasing, issues bids, purchase orders, and writes technical specifications.
Examples of Duties
Duties:
A. Abide by the "Law Enforcement Code of Ethics".
B. Responsible for the complete and total operation of the Purchasing, the Central Warehouse and Property Control functions, to include, but not limited to, negotiating purchases,
C. writing purchase orders and obtaining telephone and/or written quotes for supplies, services and equipment.
D. Perform all buying functions for the Sheriff's Office and the Marion County Jail.
E. Responsible for the preparation of complex and specialized bid specifications. Prepares all bids, legal advertisements, conducts bid hearings, tabulates, evaluates, and awards all bids in accordance with established procedures.
F. Responsible for the overall planning and supervision of the work of employees assigned to
G. Purchasing, Property Control and the Central Warehouse.
H. Supervise property control records and annual inventory of all property in accordance with Agency procedures.
I. Screen requisitions, purchase orders and reports for accuracy and conformance to Agency policies, and make recommendations to Division Commanders and Bureau Chiefs as necessary.
J. Maintain all files for bids and quotations.
K. Research purchasing and property control procedures and make recommendations for improvement on a continual basis.
L. Plan, create and implement policy, standards, and goals and objectives each budget year; submit division budget proposals for the coming year. Assist all other divisions with budgets by providing prices and specifications, as requested.
M. Provide general supervisory and technical assistance to subordinates in the division. Review and evaluate employee performance and complete written performance appraisals. Counsel subordinates on ways to improve performance and initiate or recommend commendations or disciplinary actions, when appropriate.
N. Handle all correspondence and disputes between the Agency and vendors as required.
O. Create and maintain good working relationships between Agency supervisors and vendor representatives' though personal contact.
P. Monitor the quality of goods and services received and timeliness of deliveries.
Q. Perform computer entry, and removal, of pertinent information relating to purchasing and property control records.
R. Remain alert for conditions or situations which inhibit efficient operation of the Agency or the Purchasing/Property Control Division and make recommendations for solutions.
S. Perform any additional duties that may be required by the Sheriff or through necessity of situations.
Typical Qualifications
JOB PREREQUISITES:
A two-year college degree with major studies in business, accounting, or other related field plus three years of purchasing experience on a large-scale basis, one year of which must have been in open market competitive bidding and preparation of commodity specifications. Responsible large scale purchasing experience of a widely varied nature may be substituted for the educational requirement level above high school graduation on a year for year basis.
Ability to perform general office skills relating to a purchasing/property control position.
Ability to follow instructions and work independently with minimal supervision.
Ability to organize own work.
Ability to work harmoniously with the public and Agency personnel.
Willingness and ability to attend and successfully complete schools and/or classes to maintain or upgrade job knowledge, as required.
Proficiency in English grammar, spelling and punctuation.
Possession of a valid Florida Driver's License.
DESIRABLE SKILLS AND KNOWLEDGE:
Extensive knowledge of purchasing methods and procedures.
Extensive knowledge of source references for a wide variety of commodities and marked variables in supply, cost, and quality of goods.
Extensive knowledge of storage and shipping requirements for a variety of materials, supplies, and equipment.
Extensive knowledge of the techniques of writing detailed and complex bids, and commodity specifications.
Considerable knowledge of accounting procedures as they relate to the Purchasing and Property Control functions.
Working knowledge of general office procedures, practices, and equipment.
Supplemental Information
WORKING CONDITIONS:
Normal office environment. May be required to work outdoors for temporary periods while assisting with the physical inventory of capital asset items. Normal daytime hours but must be willing to work overtime when required. May be called out on occasion.
ADA:
Physical and dexterity requirements: Requires light work that involves walking or standing, exerting up to twenty (20) pounds of force on a recurring basis; Requires the ability to sit at a desk and view a display screen for extended periods of time, the ability to lift, carry, push, or pull items up to ten (10) pounds; routine keyboarding operations.
Environmental hazards: This job risks exposure to office related dust, fumes and odors.
Sensory requirements: This job requires normal visual acuity and field of vision, hearing and speaking.
The Marion County Sheriff's Office is an Equal Opportunity Employer. ADA requires the Sheriff's Office to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
The Marion County Sheriff's Office offers a highly competitive benefits package to all full-time employees and new incentives for Florida Certified Law Enforcement and Corrections Officers.
Employee Benefits are detailed in the Marion County Sheriff's Office Operations Directive 3030.50 EMPLOYEE BENEFITS - GENERAL
A. The following benefits are provided to all full-time employees. Some of the following are more fully described in the agency's operational directives.
1. Annual Leave: Employees receive two weeks annual leave per the first through the fourth year of employment. Increases are given after 4, 9, 14, and 19 years of service.
2. Holidays: The Agency recognizes nine holidays, which are identified each year by the Board of County Commissioners. Employees, depending on their assignments, receive either a day off or an extra day's pay for each holiday.
3. Overtime Compensation: Employees receive compensation for overtime. They may receive pay, compensatory time, administrative time, or flextime, depending on their position and at the discretion of their supervisor.
4. Medical Insurance: The Agency furnishes insurance through a group policy. The Agency pays a portion of the premium for the employee's medical insurance. The employee has the option, at their expense, to place their dependents on the same policy.
a. If a full-time law enforcement or corrections officer suffers an on-duty catastrophic injury, in accordance with and defined by F.S.112.19 and 440.02(37), and is otherwise qualified, the Agency will pay the entire medical insurance premium of the employee, the employee's spouse and each dependent child until the child reaches the age of majority or until the last day of the calendar year when the child reaches the age of 25 if still a dependent for support, or if the child is a full or part-time student still dependent for support. If the employee dies, the Agency will continue to pay the premium for the dependent children and for the spouse until the spouse remarries.
b. If a full-time law enforcement or corrections officer is killed in the line of duty on or after July 1, 1993, as a result of an act of violence inflicted by another person while the officer is engaged in the performance of law enforcement duties or as a result of an assault against the officer under riot conditions shall pay the entire premium of the political subdivision's health insurance plan for the employee's surviving spouse until remarried, and for each dependent child of the employee until the child reaches the age of majority or until the end of the calendar year in which the child reaches the age of 25. Note: In the line of duty death benefit, the Sheriff may continue to pay the premium of the spouse who has remarried and still has children who continue to qualify for the health insurance benefit.
(1) Benefits payable from another source will reduce these benefits paid by the
Agency. To commit a fraud in obtaining these benefits is a first-degree misdemeanor. A conviction, regardless of whether adjudication is withheld, will result in the employee forfeiting the right to receive the benefits and having to pay the Agency back for benefits paid due to the fraud.
c. In order for the officer or spouse and children to be eligible for benefits, the injury must have occurred while in fresh pursuit, responding to what is reasonably believed to be an emergency, or an unlawful act perpetrated by another.
d. An employee qualified for these benefits is not eligible for any other health insurance subsidy from the Agency.
e. F.S.S. 112.0801 provides that retirees and their eligible dependents shall be offered the same health and hospitalization insurance coverage as is offered to active employees. Retirees will receive a credit of $5.00 per month for each year worked, not to exceed $150.00 per month, or the cost of the insurance.
(1) Even though the State of Florida considers all service under the FRS, the Sheriff will only consider the years worked at the Marion County Sheriff's Office.
(2) The Sheriff's subsidy is a credit to the total cost of the insurance. This shall not exceed the total monthly cost, after subtracting the subsidy received from FRS.
a. The subsidy shall be given to the employee until the employee reaches the age of 65, and then the benefit will stop.
5. Worker's Compensation: Employees are covered by Worker's Compensation for on-duty injuries, per Worker's Compensation laws. (See Operations Directive 3035.00)
6. Life Insurance: The Agency pays the premium for one (1) time the employee's annual salary for life insurance, including $12,000 accidental death and dismemberment for all employees. The employee can purchase additional amounts, if they desire. (See Optional Benefits, paragraph 3030.55).
7. Additional Life Insurance: In addition to the regular life insurance in paragraph 6 above, the Sheriff also furnishes a $200,000 policy for on-the-job accidental death, and a $150,000.00 policy for on-the-job intentional death for all employees. In addition, the Federal Government furnishes a death benefit for officers killed in the line of duty.
8. Long Term Disability Insurance: The Agency furnishes long term disability insurance for each employee who is eligible to receive the benefit after a 4 month waiting period. Generally the employee will receive 67% of his/her salary up to $3,000.00/month if he/she becomes disabled. This benefit would be coordinated with all other income received by the employee.
9. Retirement: All full-time employees are covered by the Florida State Retirement System, with a portion of the contributions being paid by the Agency. Retirement contributions and benefits differ for high-hazard/ Special Risk employees (law enforcement and corrections officers).
a. Deferred Retirement Option Program (DROP) is offered by the Florida State
Retirement System. The employee retires, continues to work, with his/her benefits being invested by FRS up to sixty (60) months. At the conclusion of the program, the employeewill receive all amounts invested plus all earned interest.
10. Uniforms and Equipment: Uniforms are furnished to employees in positions that require the wearing of a uniform, including civilian positions. When appropriate to the position, leather and firearms are also furnished. A uniform cleaning allowance is also given to most uniformed employees.
11. Assigned Vehicles: The Agency furnishes vehicles for certain positions, to be used according to the vehicle use policies. Where vehicles are furnished, the Agency pays all business related operational costs, including fuel and lubricants, maintenance, and insurance.
12. Longevity Pay: Employees receive longevity pay based on a percentage of their base salary each anniversary date. The percentage paid increases at five and ten year continuous service increments. (See Operations Directive 3020.00)
13. Sick Leave: Full-time employees receive sick leave at the daily rate of .26302 hours or approximately eight hours per month. (See Operations Directive 3035.00).
14. Recruit School Tuition Reimbursement: The agency may provide tuition reimbursement to full-time employees who, in order to advance their careers within the Agency, enroll in and complete, in good standing, the law enforcement recruit school or the corrections recruit school....
Location : Florida 34475, FL
Job Type: Full-time
Job Number: 5600
Bureau: Administrative Services (CA)
Division: Purchasing/Warehouse (CA)
Opening Date: 03/15/2024
Closing Date: 4/12/2024 5:00 PM Eastern
Description
Highly responsible supervisory position that serves as the Sheriff's Office Purchasing Agent and Property Control Director. Performs specialized and independent high volume purchasing, issues bids, purchase orders, and writes technical specifications.
Examples of Duties
Duties:
A. Abide by the "Law Enforcement Code of Ethics".
B. Responsible for the complete and total operation of the Purchasing, the Central Warehouse and Property Control functions, to include, but not limited to, negotiating purchases,
C. writing purchase orders and obtaining telephone and/or written quotes for supplies, services and equipment.
D. Perform all buying functions for the Sheriff's Office and the Marion County Jail.
E. Responsible for the preparation of complex and specialized bid specifications. Prepares all bids, legal advertisements, conducts bid hearings, tabulates, evaluates, and awards all bids in accordance with established procedures.
F. Responsible for the overall planning and supervision of the work of employees assigned to
G. Purchasing, Property Control and the Central Warehouse.
H. Supervise property control records and annual inventory of all property in accordance with Agency procedures.
I. Screen requisitions, purchase orders and reports for accuracy and conformance to Agency policies, and make recommendations to Division Commanders and Bureau Chiefs as necessary.
J. Maintain all files for bids and quotations.
K. Research purchasing and property control procedures and make recommendations for improvement on a continual basis.
L. Plan, create and implement policy, standards, and goals and objectives each budget year; submit division budget proposals for the coming year. Assist all other divisions with budgets by providing prices and specifications, as requested.
M. Provide general supervisory and technical assistance to subordinates in the division. Review and evaluate employee performance and complete written performance appraisals. Counsel subordinates on ways to improve performance and initiate or recommend commendations or disciplinary actions, when appropriate.
N. Handle all correspondence and disputes between the Agency and vendors as required.
O. Create and maintain good working relationships between Agency supervisors and vendor representatives' though personal contact.
P. Monitor the quality of goods and services received and timeliness of deliveries.
Q. Perform computer entry, and removal, of pertinent information relating to purchasing and property control records.
R. Remain alert for conditions or situations which inhibit efficient operation of the Agency or the Purchasing/Property Control Division and make recommendations for solutions.
S. Perform any additional duties that may be required by the Sheriff or through necessity of situations.
Typical Qualifications
JOB PREREQUISITES:
A two-year college degree with major studies in business, accounting, or other related field plus three years of purchasing experience on a large-scale basis, one year of which must have been in open market competitive bidding and preparation of commodity specifications. Responsible large scale purchasing experience of a widely varied nature may be substituted for the educational requirement level above high school graduation on a year for year basis.
Ability to perform general office skills relating to a purchasing/property control position.
Ability to follow instructions and work independently with minimal supervision.
Ability to organize own work.
Ability to work harmoniously with the public and Agency personnel.
Willingness and ability to attend and successfully complete schools and/or classes to maintain or upgrade job knowledge, as required.
Proficiency in English grammar, spelling and punctuation.
Possession of a valid Florida Driver's License.
DESIRABLE SKILLS AND KNOWLEDGE:
Extensive knowledge of purchasing methods and procedures.
Extensive knowledge of source references for a wide variety of commodities and marked variables in supply, cost, and quality of goods.
Extensive knowledge of storage and shipping requirements for a variety of materials, supplies, and equipment.
Extensive knowledge of the techniques of writing detailed and complex bids, and commodity specifications.
Considerable knowledge of accounting procedures as they relate to the Purchasing and Property Control functions.
Working knowledge of general office procedures, practices, and equipment.
Supplemental Information
WORKING CONDITIONS:
Normal office environment. May be required to work outdoors for temporary periods while assisting with the physical inventory of capital asset items. Normal daytime hours but must be willing to work overtime when required. May be called out on occasion.
ADA:
Physical and dexterity requirements: Requires light work that involves walking or standing, exerting up to twenty (20) pounds of force on a recurring basis; Requires the ability to sit at a desk and view a display screen for extended periods of time, the ability to lift, carry, push, or pull items up to ten (10) pounds; routine keyboarding operations.
Environmental hazards: This job risks exposure to office related dust, fumes and odors.
Sensory requirements: This job requires normal visual acuity and field of vision, hearing and speaking.
The Marion County Sheriff's Office is an Equal Opportunity Employer. ADA requires the Sheriff's Office to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
The Marion County Sheriff's Office offers a highly competitive benefits package to all full-time employees and new incentives for Florida Certified Law Enforcement and Corrections Officers.
Employee Benefits are detailed in the Marion County Sheriff's Office Operations Directive 3030.50 EMPLOYEE BENEFITS - GENERAL
A. The following benefits are provided to all full-time employees. Some of the following are more fully described in the agency's operational directives.
1. Annual Leave: Employees receive two weeks annual leave per the first through the fourth year of employment. Increases are given after 4, 9, 14, and 19 years of service.
2. Holidays: The Agency recognizes nine holidays, which are identified each year by the Board of County Commissioners. Employees, depending on their assignments, receive either a day off or an extra day's pay for each holiday.
3. Overtime Compensation: Employees receive compensation for overtime. They may receive pay, compensatory time, administrative time, or flextime, depending on their position and at the discretion of their supervisor.
4. Medical Insurance: The Agency furnishes insurance through a group policy. The Agency pays a portion of the premium for the employee's medical insurance. The employee has the option, at their expense, to place their dependents on the same policy.
a. If a full-time law enforcement or corrections officer suffers an on-duty catastrophic injury, in accordance with and defined by F.S.112.19 and 440.02(37), and is otherwise qualified, the Agency will pay the entire medical insurance premium of the employee, the employee's spouse and each dependent child until the child reaches the age of majority or until the last day of the calendar year when the child reaches the age of 25 if still a dependent for support, or if the child is a full or part-time student still dependent for support. If the employee dies, the Agency will continue to pay the premium for the dependent children and for the spouse until the spouse remarries.
b. If a full-time law enforcement or corrections officer is killed in the line of duty on or after July 1, 1993, as a result of an act of violence inflicted by another person while the officer is engaged in the performance of law enforcement duties or as a result of an assault against the officer under riot conditions shall pay the entire premium of the political subdivision's health insurance plan for the employee's surviving spouse until remarried, and for each dependent child of the employee until the child reaches the age of majority or until the end of the calendar year in which the child reaches the age of 25. Note: In the line of duty death benefit, the Sheriff may continue to pay the premium of the spouse who has remarried and still has children who continue to qualify for the health insurance benefit.
(1) Benefits payable from another source will reduce these benefits paid by the
Agency. To commit a fraud in obtaining these benefits is a first-degree misdemeanor. A conviction, regardless of whether adjudication is withheld, will result in the employee forfeiting the right to receive the benefits and having to pay the Agency back for benefits paid due to the fraud.
c. In order for the officer or spouse and children to be eligible for benefits, the injury must have occurred while in fresh pursuit, responding to what is reasonably believed to be an emergency, or an unlawful act perpetrated by another.
d. An employee qualified for these benefits is not eligible for any other health insurance subsidy from the Agency.
e. F.S.S. 112.0801 provides that retirees and their eligible dependents shall be offered the same health and hospitalization insurance coverage as is offered to active employees. Retirees will receive a credit of $5.00 per month for each year worked, not to exceed $150.00 per month, or the cost of the insurance.
(1) Even though the State of Florida considers all service under the FRS, the Sheriff will only consider the years worked at the Marion County Sheriff's Office.
(2) The Sheriff's subsidy is a credit to the total cost of the insurance. This shall not exceed the total monthly cost, after subtracting the subsidy received from FRS.
a. The subsidy shall be given to the employee until the employee reaches the age of 65, and then the benefit will stop.
5. Worker's Compensation: Employees are covered by Worker's Compensation for on-duty injuries, per Worker's Compensation laws. (See Operations Directive 3035.00)
6. Life Insurance: The Agency pays the premium for one (1) time the employee's annual salary for life insurance, including $12,000 accidental death and dismemberment for all employees. The employee can purchase additional amounts, if they desire. (See Optional Benefits, paragraph 3030.55).
7. Additional Life Insurance: In addition to the regular life insurance in paragraph 6 above, the Sheriff also furnishes a $200,000 policy for on-the-job accidental death, and a $150,000.00 policy for on-the-job intentional death for all employees. In addition, the Federal Government furnishes a death benefit for officers killed in the line of duty.
8. Long Term Disability Insurance: The Agency furnishes long term disability insurance for each employee who is eligible to receive the benefit after a 4 month waiting period. Generally the employee will receive 67% of his/her salary up to $3,000.00/month if he/she becomes disabled. This benefit would be coordinated with all other income received by the employee.
9. Retirement: All full-time employees are covered by the Florida State Retirement System, with a portion of the contributions being paid by the Agency. Retirement contributions and benefits differ for high-hazard/ Special Risk employees (law enforcement and corrections officers).
a. Deferred Retirement Option Program (DROP) is offered by the Florida State
Retirement System. The employee retires, continues to work, with his/her benefits being invested by FRS up to sixty (60) months. At the conclusion of the program, the employeewill receive all amounts invested plus all earned interest.
10. Uniforms and Equipment: Uniforms are furnished to employees in positions that require the wearing of a uniform, including civilian positions. When appropriate to the position, leather and firearms are also furnished. A uniform cleaning allowance is also given to most uniformed employees.
11. Assigned Vehicles: The Agency furnishes vehicles for certain positions, to be used according to the vehicle use policies. Where vehicles are furnished, the Agency pays all business related operational costs, including fuel and lubricants, maintenance, and insurance.
12. Longevity Pay: Employees receive longevity pay based on a percentage of their base salary each anniversary date. The percentage paid increases at five and ten year continuous service increments. (See Operations Directive 3020.00)
13. Sick Leave: Full-time employees receive sick leave at the daily rate of .26302 hours or approximately eight hours per month. (See Operations Directive 3035.00).
14. Recruit School Tuition Reimbursement: The agency may provide tuition reimbursement to full-time employees who, in order to advance their careers within the Agency, enroll in and complete, in good standing, the law enforcement recruit school or the corrections recruit school....
