Responsibilities include:
Analyze the RFP instructions and manage the overall desktop publishing, production, and delivery requirements of the proposal in coordination with the Proposal Manager
Coordinate and distribute Requests for Proposals (RFPs), Requests for Information (RFIs), Requests for Quotations (RFQs), Amendments, Final Proposal Revisions (FPRs), and Evaluation Notices (ENs) to the proposal team, including teaming partner(s) and subcontractor(s), as appropriate and as directed
Create the Proposal Production Specification Sheet, Delivery Plan, and Submission Checklists
Review and update the proposal schedule in coordination with the Proposal Manager, establishing realistic and achievable deadlines for desktop publishing, graphics, all reviews, and editing
Perform template creation, desktop publishing, and formatting on various proposal volumes/sections
Maintain configuration and version control of all proposal files
Prepare files for proposal reviews and combine reviewer comments for proposal team adjudication
Coordinate administrative and logistics tasks throughout the proposal process to support all aspects of the proposal process including, but not limited to, the writing, pricing, recruitment, reviews, production, security, IT support, contracts teams, and meetings
Support the administration of proposal sites (SharePoint, or other proposal development tools)
Develop and maintain the proposal responsibility matrix and assignment action tracker
Prepare and update the wall or virtual wall on a daily basis in accordance with the proposal instructions, inclusive of all RFP amendment and any other changes
Interface with the writers and the Graphics Manager to maintain configuration control for creating, formatting, and editing graphics, covers, and spines
Confirm and obtain final proposal signatures
Lead all proposal production efforts, including the preparation of electronic file submissions and/or the production and packaging of final hard-copy proposal materials, supporting in-house printing and packaging or coordinating with outside print shop services, if necessary
Support the Proposal Manager during final book check of proposal deliverables to the Customer
Identify additional proposal resources needed per the Proposal Manager/Marketing Services Manager
Coordinate with office security for facility access and badging of the proposal team
Work with IT to establish new email accounts and access to web-based proposal sites for all proposal team members to include consultants, subcontractors, and/or teaming partners
Notice to Candidates:
To be Considered Candidates:
Basic Job Requirements
- Accredited four (4) year degree or global equivalent in applicable field of study and six (6) years of work-related experience or a combination of education and directly related experience equal to ten (10) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
- Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
- Job related technical knowledge necessary to complete the job
- Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
- Ability to attend to detail and work in a time-conscious and time-effective manner
Other Job Requirements
Commercial proposal experience
U.S. Citizenship required
Ability to obtain necessary security clearances
Travel to Fluor offices and/or proposal sites as necessary or as required (approximately 25%)
Ability to work unpredictable schedules, including overtime, evenings, weekends, and sometimes holidays
Proficient knowledge of Shipley methodology
Ability and flexibility to learn new processes and quickly adapt to changing environments
SharePoint experience/proficiency
Preferred Qualifications
Ability to communicate effectively with all audiences including but are not limited to management, coworkers, teammates, and other stakeholders
Proficient in MS Word, PowerPoint, MS Excel, and Adobe
Ability to attend to detail and work in a time-conscious and time-effective manner
Proactive individual with strong attention to accuracy and detail in a schedule-driven environment
Customer service oriented and able to work independently with minimal supervision
Excellent writing, grammar, and spelling ability
Salary Range
Benefits
Requisition Number
Diverse Workforce
We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.