Project Support Specialist

Make a difference with your change – lead with ingenuity!

Lochner leads in providing planning, environmental, design, construction engineering and inspection, and right of way services for surface transportation, rail, transit, and aviation clients across the United States. Our civil and structural engineers, planners, environmental specialists, inspectors, and support professionals are devoted to providing valuable professional services that enhance people’s lives through sustainable infrastructure.

• Client-Focused: We are collaborative and attentive to the unique needs and goals of each project.

• Performance-Driven: We are problem solvers dedicated to transforming transportation infrastructure challenges into opportunities for innovation.

• Community-Minded: We are vested in the work we do as stewards of public funds used to improve the communities we serve.

• Socially Responsible: We give back to our communities by supporting various charitable organizations and causes.

• Growth Oriented: We invest in programs to attract, retain, and develop employees so Lochner becomes a long-term home for top talent.

Our goals and strategies promote a diverse and inclusive workforce that feels empowered to make a difference in the world. Our vision is to create healthy and sustainable communities both within and outside of our organization where current and future generations can thrive.

Are you ready to join us?

Responsibilities:

• Preparation of general correspondence (letters, memoranda, meeting minutes, bid tabs, cost estimates, notes, agendas, etc.)
• Supports engineering staff with contract document edits, project bidding process, grant applications
• Process documents to ensure completeness and accuracy including proofing documents for content, correct grammar and punctuation
• Prepares and organizes the reproduction of documents under instruction from staff, which may include researching and gathering information from various sources to prepare complex reports
• Make redlined changes to specifications
• Assist Engineers in creating addendums
• Make edits to library, master Eng. Design Reports and Final Report Templates
• Update all in house projects with FAA library changes
• Submit for advertisement, DBE Public Notice, Invitation for Bids and Legal Notices or Notices of Contractors Settlement
• Maintain Records, Electronic Filing system
• Assists all staff in all other duties and tasks that are assigned
• Provide support to the Project Manager in monitoring the financial performance of the project, which may include such areas as; budgeting, scheduling, month-end processing, project accounting, and reporting.
• Coordinates tasks and provides professional administrative support to one or more project teams.
• Performs project related functions within Deltek Vision including open new marketing and job numbers, enter project budgets, enter project change orders and close out projects.
• Reviews project requirements, identifies interdependencies with internal or external departments or service providers, delegates responsibilities, and ensures that work is completed as needed.
• Schedules cross-functional meetings to facilitate collaboration.
• Review weekly timesheets for accurate project numbers and coordinate timesheet adjustments.
• Review office project expense reports by ensuring accurate and timely reporting of direct and non- direct labor and expenses.
• Assist in monitoring labor charges and expense detail and reporting job budgets and costs.
• Ensure effective cash management (billings, collections, and accelerating cash flow) by working with clients established upfront processes on new contracts.
• Conduct earnings review (and required analysis) on assigned projects to identify errors and trends.
• Proficient knowledge of general office equipment, Microsoft Office Suite and Adobe Acrobat
• Must be able to prioritize workload independently
• Ability to use independent judgment to perform a wide variety of tasks in a professional manner

Qualifications:

• Interpersonal and client relationship skills.
• Ability to work with minimal supervision.
• Utilize independent judgement.
• Initiative to learn new skills and take on new tasks.
• Proficiency in Microsoft Office Suite, and Adobe Acrobat and/or Bluebeam
• Knowledge and experience in Deltek Vision are preferred.
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• A creative mind with an ability to suggest improvements and efficiencies
• Minimum High School Diploma / 2 years of college preferred or greater but would consider equivalent experience within the AEC Industry. 

Aligning with our performance-driven nature, we offer competitive salaries, performance-based incentives, and a variety of benefits programs to address the diverse individual needs of our employees and their families.

Lochner provides a comprehensive total rewards package that includes:

• Competitive Premiums for Medical, Dental, and Vision
• Paid Time Off and Flexible Holiday Program
• Company Paid Disability (includes paid Maternity Leave), and Life Insurance
• Health Savings Accounts (HSA) with Employer Contribution
• Flexible Spending Accounts (FSA) for Medical Expenses and/or Dependent Care
• Paid Family Leave
• Retirement Plan with Employer Match
• Flexible Work Schedules (Hybrid or Remote, when possible)
• Wellness Program for Physical and Mental Health
• Lochner Cares Non-Profit 501c3
• Education and Training Assistance
• Employee Assistance Program
• Employee Discounts
• Paid Time Off for Charitable Acts of Service

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually loud. 

Physical Requirements

The physical requirements must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stoop, crawl, and lifting. The employee must frequently lift and/or move light equipment up to 50 pounds. Must be alert to equipment in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at heights. 

Equal Employer

Lochner is proudly committed to recruiting and retaining a diverse and inclusive workforce.  Lochner provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All positions at Lochner require an applicant who has accepted an employment offer to undergo a background check. Background checks include SSN/SIN validation, motor vehicle verification, education verification, employment verification, a criminal check, search against global sanctions and government watch lists, and drug test. All employment offers are contingent upon successful results of the background check.

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