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Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS)!
The Project Manager role at the University of Colorado Colorado Springs (UCCS) plays a pivotal role in planning, executing, and closing various projects across the university. This supplemental position involves overseeing one of a diverse range of projects that may include business process redesign and support, research initiatives, academic programs, technology implementations, and other administrative endeavors. The Project Manager is responsible for ensuring their assigned project is completed on time, within scope, and within budget, while facilitating effective communication among stakeholders and team members. The Project Manager at UCCS works under the general supervision of the Project Management Office (PMO), reporting through the Vice Chancellor for Administration and Finance. This role requires a high degree of autonomy and the ability to make decisions within established guidelines. The Project Manager may lead or collaborate with project teams, which may consist of diverse professionals and subject matter experts. They will provide project leadership, facilitate communications, and delegate activities as necessary to meet project objectives.
Who We Are:
The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: https://hr.uccs.edu/work-at-uccs.
The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song "America the Beautiful" and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state's best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/.
Based on relevant experience, you will be tasked with supporting one of the following key projects at UCCS:
UCCS Compensation Strategy Development and Implementation: Spearheading the development and execution of a comprehensive compensation strategy to attract, motivate, and retain top talent.
Performance Management Revamp: Revitalizing our performance management system to foster a culture of high performance and continuous improvement.
Contracts Management Project Implementation: Overseeing the implementation of a robust contracts management system to streamline and standardize contractual processes.
Business Process Analysis and Standardization: Conducting thorough analysis and standardization of HR, budget, and fiscal procedures across campus to enhance efficiency and consistency.
Job Duties:
The duties and responsibilities of the position include, but are not limited to:
- Develop and maintain project documentation, including: project management plans, project charters, stakeholder registers, project roadmaps, timelines, WBS dictionaries, and resource loaded schedules, project budgets, project risk management plans, project communication plans, RA(S)CI charts (Responsible, Accountable, Supporting, Consulted, Informed), phase gateway assessments, requirements traceability matrices, quality management plans, resource management plans, change requests, test management plans, lessons learned logs, closeout documents, etc.
- Assemble and lead cross-functional teams for assigned projects.
- Determine the appropriate project management method for each assigned project such as waterfall and agile methodologies.
- Regularly monitor and report at least monthly on project progress, identifying and addressing potential issues.
- Manage project resources, including procurements, vendors, and personnel.
- Coordinate with subject matter experts and stakeholders to gather project requirements and ensure alignment with objectives.
- Manage a RAID (Risks, Actions, Issues, and Decisions) log for assigned projects.
- Facilitate change control when triple constraints change: cost, schedule, and scope, as a result of steering committee actions.
- Provide briefing sheets to the steering committee for prospective changes.
- Ensure project documentation and records are maintained and accessible.
- Facilitate effective communication among project team members, stakeholders, and senior leadership.
- Evaluate project outcomes and work with the PMO to develop SOPs (Standard Operating Procedures).
- Ensure compliance with university policies and procedures.
- Support a culture of continuous improvement within the project management function.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Job Competencies:
To be successful in this position, the employee will need the following:
- Proven knowledge of project management, with a track record of successfully delivering projects on time and within budget.
- Strong knowledge of project management methodologies and tools.
- Excellent organizational and time management skills.
- Effective communication and interpersonal abilities.
- Problem-solving and critical thinking skills.
- Ability to adapt to changing priorities and manage multiple projects simultaneously.
- Proficiency in project management software and tools.
- Knowledge of project controls including: project financial management tracking, project scheduling (including critical path analysis and variance analysis), and resource management.
- Leadership and team-building skills.
Work Location: On-site, occasional travel to project sites and off-campus meetings may be necessary.
This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
What We Offer:
Salary Range: Generally starting at $40 - $45 per hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
Tentative Search Timeline:
- This posting will remain open until filled.
- The potential start date is dependent upon the project you are selected to support.
The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.
UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.
The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Qualifications
Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.
Minimum Qualifications:
Applicants must meet minimum qualifications at the time of hire.
- Bachelor's degree in a relevant field (e.g., Business, Project Management, Engineering) or equivalent work experience.
- Two years of experience in project management or a related role.
- Knowledge of PMI (Project Management Institute) best practices.
Preferred Qualifications:
- Master's degree in Project Management or a related field.
- Project Management Professional (PMP) certification.
- Experience with SDLC (Software Development Life Cycle).
- Experience in a higher education setting.
- Experience with project management software (e.g., Microsoft Project, Asana, Trello).
- Familiarity with university policies and procedures.
Physical Requirements:
This position is primarily office-based and does not typically require significant physical exertion. While performing the duties of this job, the employee is frequently required to sit. Employees are occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 10 pounds.
To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.
Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.
Special Instructions to Applicants: · This posting will remain open until filled. · Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 32244). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.
Job Category: Business Services
Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40092 - VCAF-Administrative Operations
Schedule: Part-time
Posting Date: Jan 19, 2024
Unposting Date: Ongoing Position Number: 00710615
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