Program Support Asst (Oa)

Summary The position is located in the Center for Organizational Development (CL&OD) of the James J. Peters VA Medical Center, Bronx, New York, and functions as the. Program Support Assistant. Responsibilities include performing a variety of specialized office support and miscellaneous clerical and administrative duties to assist the professional staff in a timely and efficient manner in accomplishing the Program's mission and objectives. Responsibilities The Program Assistant provides detailed procedural guidance in all matters relating to the CL&OD. Including, but not restricted to: Performs clerical, administrative, and technical program support work for the service line; Schedules meetings, transcribes minutes, gathers reports and tracks actions for committees Collects, compiles, researches, and tracks data; Serves as the primary timekeeper by tracking employee time and attendance; Types a variety of documents into final form, ensuring correct grammar, spelling, punctuation, format and style; Performs basic data analysis to generate reports; Prepares correspondence and a variety of other documents; Handles conflict and problems in dealing with customers, constructively and appropriately Performs telephone and face-to-face receptionist duties; and Performs related duties as required. STUDENT TRAINING PROGRAMS: The verification of documentation of prospective students, interns and trainees and the verification thereof, Reception and Processing of over 500 new students annually, attending to all of their administrative needs, and interfacing with the appropriate personnel at the affiliated academic institutions for the purpose of student program integration, Inputting of demographic information into the New Person File of over 500 new students annually. Fingerprinting of over 500 new students annually TIMEKEEPING: The incumbent is the primary timekeeper for CL&OD T&L's 066-068. Assures attendance verification and prepares correspondence for the CL&OD. Fiscal (IFCAP): Submission of 1358's and 2237's (funds obligations) for Tuition Reimbursement, Tuition Support (College), Honorariums, and NNEI/EISP requests. Processing of all 1358 obligation adjustments. Processing of all 1164 (Tuition Reimbursement) forms for submissions to Fiscal for employee reimbursement, Submission of Vendor Enrollment Forms to Austin Financial Center for processing into the Financial Management System (FMS). TMS Administrator: Register employees (facility) wide for announced training programs, Reset passwords. ADPAC: Incumbent serves as alternate ADPAC for CL&OD. SCHOOL.AT WORK PROGRAM (SAW): Incumbent oversees and serves as coach/mentor for the School at Work Program (SAW) with responsibilities for program planning, coordination and implementation including evaluation of learning outcomes Work Schedule: To be discussed in the interview. Virtual: This is not a virtual position. Position Description/PD#: Program Support Asst (OA)/PD054270 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with automated files, Experience with Microsoft office suite: Word, Excel, PowerPoint, Outlook programs. Experience managing and maintaining department records and databases. Verbal and written communication skills. Skill creating correspondence, verifying documents. Experience with customer service in a medical environment. Experience with sponsoring personnel Identification Verification (PIV). Timekeeping. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. You will be rated on the following Competencies for this position: Clerical Communications Computer Skills Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.