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Form of workJob Description
Project Overview
This role is going to primarily support the broadband initiative, a New York State project to bring broadband to rural communities. The individual will be working on contracts related to fiber optic cable, fiber equipment and related services.
Job Functions & Responsibilities
Background/experience with telecommunications (especially fiber-related) equipment is preferred.
Prepare bid documents, price inquiries and addendums for all the various NYPA departments for equipment, construction and services contracts Ensure all required contract documents are in compliance and complete, and execute agreements, change orders, releases, etc. up to the predetermined $25,000 limit.
Obtain RFP Q-Numbers on behalf of Senior Procurement Agent, and add new RFQs to RFQ Bid Tracking System, in the Buyer’s name.
Prepare and bundle CDs of bid document drawings, sketches, etc. for each RFQ, as well as Appendices requirements for each new RFQ based on established templates.
Obtain list of potential bidders for specific solicitation. Obtain list of potential MWBE bidders from SDP Director for use on solicitations, as directed.
Draft preliminary Contract Reporter Ad for issuance in the assigned buyer’s name, for all Procurement Division sectors.
Obtain Dun & Bradstreet reports for use in the evaluation of proposal and review of financials.
Draft Bid Opening Witness Form in the assigned buyer’s name.
Draft Bid Document transmittal memorandum in the assigned buyer’s name.
Obtain missing bid/contract submittal requirements.
Assemble unsuccessful bid proposals for transmittal to IRC storage. Retrieve contract files from IRC, as requested.
Assist in MWBE contract award data collection for the Supplier Diversity Program.
Assist in collection of necessary information for Trustee approval of contracts /extensions
Skills
SAP and Arriba, Microsoft Office
Highly collaborative and team-oriented, with ability to build relationships with suppliers and technical and business resources.
Proactive, innovative, organized and able to yield outcomes quickly.
Solid presentation, verbal and written communication skills.
Experience in Telecommunications.
Education & Certifications
4 year degree
