Operations, Bookkeeping, & Cowork Space Assistant

At The Beale Group, building community is at the core of our business. This sense of community is integral to our company culture. Because of this, we hire people, not positions. We believe that helping each other achieve our individual goals will ultimately lead to success for the team.

Primary Function: Working closely with the Controller, the Operations, Bookkeeping, & CoWork Space Assistant is an Operations Generalist who is comfortable wearing a lot of hats. He or she executes projects and tasks related to the daily operations of The Beale Group and its subsidiaries, ensuring that the businesses are great places to work and are well-coordinated, efficient and productive. He or she will primarily work at The Livery CoWork and interface with CoWork members and the public on a day-to-day basis.

Essential Job Duties: Day-to-day bookkeeping, data entry, sales/customer service, and facilities management tasks to keep the company and its subsidiaries running smoothly.

Specific Job Duties: Answering phones, greeting guests, giving tours, populating, entering data and reporting using various software systems, monitoring and ordering supplies, maintaining office equipment, running office errands, organizing facilities and filing, assisting with marketing, social media projects and event planning, assisting with recruiting and other human resources-related activities, helping to create and manage emergency response plans, taking meeting notes, and other duties, as needed.

The Operations, Bookkeeping, & CoWork Space Assistant must prioritize self-care, family life, and laughing a lot.

Reporting Relationships: The Operations, Bookkeeping, & CoWork Space Assistant reports to the Controller.

Skills and Qualifications:

• Very detail oriented
• Extremely tech savvy, not afraid to dive into new software and learns quickly
• Excellent organizational abilities
• Strong research, analytical, communication and interpersonal skills

Education and Experience:

• AA or Bachelor's Degree
• Experience with Quickbooks Online and Microsoft Office (Outlook, Word, Excel, Sharepoint) required
• Experience in GAAP accounting for multiple companies with a single owner preferred
• Experience with CoWorking software (Nexudus) a huge plus
• Experience in architectural and/or construction industries a plus
• Experience with Buildertrend a plus

Desired Qualities:

• Exceptional customer service skills
• Outstanding communication and people skills
• Exhibits a positive, proactive attitude and a professional demeanor
• Exceptional determination and tenacity, with a strong desire to have a positive impact through innovation
• The desire to learn new things and the ability to pick things up quickly

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.