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Operations Administrator Specialist

Company	DSV Global TransportationSee more
Address	Wayne, NJ
Form of work	Full-Time
Category	Information Technology

Job description

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: [[Wayne, NJ]]

Division: [[Solutions]]
Job Posting [[Operations Administrator Specialist]]
Time Type: [[FTE]]

SUMMARY

In this role you will be responsible for providing administrative and clerical support to operations management. Daily tasks will vary by department and will include, but will not be limited to, reporting and email communications, trailer closures, merchandise reconciliation, daily follow ups regarding escalated issues as well providing updates to the department operations manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Effectively communicate issues/status updates to the client upon managers request.
Administering in-bound/out-bound receipts, records, and associated paperwork including BOLs, Purchase Order, Packing slip, etc.
Meet all client specified KPI's, and comply with system requirements.
Assist with project(s) progress to ensure compliance with deadlines.
Handle sensitive and confidential information in a professional, discreet and secure manner.
Prepare FedEx shipping labels for outgoing orders.
Properly process and handle hazmat shipments.
Request replenishment of supplies as needed.
Observe safety and security procedures; reports potentially unsafe and unsecure conditions.
Ensure urgent and priority matters are communicated in a timely and effective manner.
Prioritize conflicting needs and handle matters proactively and efficiently.
Navigate portals such as Cargowrite, Blue Yonder and FedEx Management System.
Responsible for the up keep of records and adhering to record retention policy

OTHER DUTIES

Employee may perform other related duties to meet the ongoing needs of the organization.
May be expected to cross train in other administrative staff functions to support the site.

SUPERVISORY RESPONSIBILITIES

N/A

REQUIRED QUALIFICATIONS

Strong written and verbal communication skills
Computer proficiency, including proficiency with MS Office (Word, Excel, PowerPoint)
Excellent research and follow-up skills
Excellent organizational abilities and detail oriented mindset
Ability to preform a variety of tasks under limited supervision
Mathematical Skills- intermediate
Ability to deliver results and meet customer expectations, manages change and pressure well, tackles problems with enthusiasm, and maintains a safety first mindset at all times

Education and/or Experience

High School diploma or GED
2+ years experience working in logistics/distribution environment
1 year clerical/data entry experience

SKILLS, KNOWLEDGE AND ABILITIES

Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)
Experience with WMS and/or RF/RFID a plus

Language Skills

English (reading, writing, verbal)

Additional Requirements

Ability to deliver results and meet customer expectations, manages change and pressure well, tackles problems with enthusiasm, and maintains a safety first mindset at all times
Willing to work evenings and weekends as needed.

PHYSICAL DEMANDS

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision.

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Internal Job Desc Footer Required.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identify, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services – as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we’ll give you the support you need to explore your potential and forward your career.