Onboarding Specialist

POSITION INFORMATION

Overall Position Summary and Objectives Welcome newly hired employees and executing the engagement plan throughout the onboarding journey. Manage the end-to-end onboarding process, ensuring a great experience for new employees and a smooth start into their roles (assisting the agency in reaching its 30-day-onboarding goal). Serve as an onboarding concierge to VIP (executive/senior level) hires. Host and facilitate onboarding sessions and orientation sessions. Assist with the coordination, preparation, and distribution of employee documentation.

Minimum Education
Bachelor's

Resume Max Pages
3

ADDITIONAL QUALIFICATIONS
Certifications & Licenses

• N/A

Skills (Ranked By Priority)

1. Interpersonal and Communication Skills
2. Ability to be agile
3. Excellent Presentation Skills
4. Attention to Detail and Prioritize
5. Project Management

Software

• HR Capital Management Systems
• Microsoft Office/Suite

Field of Study

• Human Resources and Personnel Management
• Industrial and Organizational Psychology

DELIVERABLES

• Serve as an onboarding concierge to VIP (executive/senior level) hires - Weekly

• Host and facilitate onboarding sessions and orientation sessions - Bi-Weekly

• Assist with the coordination, preparation, and distribution of employee documentation - Weekly

• Provide reporting and project updates to team lead and/or senior management - Weekly

• Serve as the primary point of contact for hiring managers and newly hired employees - Daily

STATEMENT OF WORK DETAILS
Provides support in administering HR policies and procedures.

• Develop clear standard of operating procedures and employee resources (e.g., new staff handbook) to help acclimate others to the organization.

Collects and analyzes HR data and makes recommendations to management.

• Provide reporting and project updates to team lead and/or senior management.

Processes human resource documentation according to established procedures.

• Ensure completion of all HR paperwork required for onboarding, including required notarizations.

Conducts new hire orientation and provides support during the onboarding period.

• Develop materials and presentations to support employee orientation.
• Host and facilitate onboarding and orientation sessions.

Researches and recommends internal HR office related policies and procedures.

• Manage all aspects of projects to include development detailed project plans, schedules, milestone and timelines, coordinate tasks, track progress, identify problem areas; manage change in scope.

Provides support within a specialized area of HR including benefits, compensation, recruiting, performance management or employee relations.

• Serve as the primary point of contact for hiring managers and newly hired employees.

Audits records and documents for HR regulatory compliance.

• Coordinate government/non-government action requests; maintain and develop spreadsheets to be sent to upper level staff for compliance; ensure that delivery due dates are met.

Coordinates implementation of services, policies and programs related to HR.

• Manage the administrative activities that are necessary to assess, analyze, formulate to develop the improvement on how projects are accomplished.