Office Manager For Well Established Rheumatology Practice

Cohen Medical Centers

Cohen Medical Centers is a Rheumatological, internal, and regenerative medical practice where we treat the whole person and look for root causes of illnesses. Practice includes fully staffed Rheumatology clinic including, physician assistants, medical assistants, scribes and administrative staff. In addition, there is a fully staffed, practice owned, on-site infusion center that provides infusible and injectable therapies that can help patients regain function, decrease pain, and improve quality of life.

Job Description

We are looking for a proactive and experienced medical office manager to run our medical practice. You will be responsible for day-to-day operation, budgeting and maintaining medical and staff records as well as the business development including marketing and sales of our services. Applicants should have at least 2 years of experience in the medical field, be motivated, a team player with strong patient interaction skills, problem-solving skills, and the ability to motivate and inspire a team. As a medical office manager, you should demonstrate excellent organizational skills and the ability to perform well in stressful situations. The position will staff, develop, and train staff members through excellent leadership, organizational, and communication skills.

Ultimately, you should be able to ensure steady workflows and uninterrupted service in our medical facility while maintaining a solid work atmosphere for our employees.

Responsibilities

• Monitor budget and billing payments with vendors.
• Order medical and office supplies and provide cost analysis.
• Develop and implement office policies and procedures.
• Supervise office staff, including medical assistants, scribes, and x-ray technicians.
• Maintain medical and staff records.
• Liaise with doctors and providers to identify potential office dysfunctions.
• Arrange cleaning staff and emergency maintenance services as necessary.
• Provide information for patients and general marketing material.
• Ability to follow the vision and business model of the founder.
• Ensure compliance with current healthcare regulations, medical laws and high ethical standards.

Requirements

• Proven work experience as a medical office manager
• Knowledge of accounting, data and administrative processes and principles
• Electronic Medical/Health Record (EMR/EHR) experience
• Ability to handle medical records discreetly
• Knowledge of medical issues and terminology
• Excellent organizational and time-management skills
• Ability to multi-task and perform well in stressful situations
• Communication skills and a customer service orientation
• Bachelor's degree from an accredited 4-year university