Office Manager/ Executive Admin - Nyc Office

Location | New York - This position will be on-site

Bully Pulpit Interactive is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. BPI specializes in public affairs, corporate reputation and social impact. A growing firm, we sit on both coasts and between and connecting Silicon Valley technology, Madison Avenue creative, Washington policy and real people.

The Impact You Will Make

Reporting to our Senior Operations Manager, the Office Manager will manage the day-to-day office operations, including front-desk attendance, general facilities management and provide administrative team support to the members of the operations and executive team. You thrive in a fast paced environment where visitors are frequent and customer service is premier. You bring a positive attitude to everything you do from ensuring the office is stocked and clean, welcoming guests and taking care of general office administration. The ideal candidate is well organized, has excellent communication skills, is detail oriented, and thrives at juggling a variety of tasks in a fast-paced environment.

What the Day-to-Day Looks Like

• Office Operations Manage all general office administration. Tasks include but not limited to ordering and stocking snack and office supplies, keeping public office areas clean and refreshed, welcoming guests, managing deliveries and monitoring any office maintenance. You’ll act as the main point of contact for office maintenance, parking, catering and high level visitors.
• Business Operations Provide administrative assistance to executives on our Leadership team that includes, but is not limited to managing complex schedules, booking travel and supporting our finance team through expense reporting and mail management.
• BPI Culture Be a champion of BPI culture and collaborate with and engage with Operations leadership and BPI Culture Captains in assisting with planned activities and events.

Requirements

• 2 - 3 years of relevant experience as an office administrator or office manager in a corporate environment.
• 2+ years experienced with Executive-level calendar management in Outlook.
• Excellent verbal and written communication skills.
• Strong reliability and follow up.
• Proficiency in Microsoft Office (Outlook, Word, Powerpoint, Outlook calendar) and finds fulfillment in learning new software programs.
• Proven ability to prioritize and handle multiple assignments
• Thrives working in a collaborative and fast paced environment
• Customer services champion; you set the bar high for all here
• Ability to work well with all levels of clients and team members
• Polished, professional and positive demeanor.
• Able to work onsite M-F.

Benefits

BPI offers a wide range of benefits to U.S.-based employees, including 100% company paid medical, dental, and vision insurance, 401(k) program with employer match up to 4%, generous time off for vacation, sick time, and 12 weeks of paid leave for new parents. BPI’s benefits prioritize employee wellness and progressive support to our diverse workforce.

BPI offers a comprehensive total compensation package for this role to include but not limited to a targeted base salary range of $50,000 - $65,000 and an annual discretionary bonus, and generous benefits. Actual base and bonus compensation will be determined by a wide variety of factors, such as skillset, level of experience, and other qualifications.

Bully Pulpit Interactive provides equal employment opportunities to all qualified applicants for employment regardless of gender identity, race, color, religion, ancestry, national origin, age, disability, marital status, family responsibilities, sexual orientation, veteran status, citizenship status, matriculation, personal appearance, genetic information or other protected group status.

San Francisco applicants: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

*Note, Colorado Only: Disclosure as required by sb19-085(8-5-20)

Let’s keep in touch. Follow us on LinkedIn and Twitter at @bpimedia.com