Office Manager

Classification:
Exempt

We are Alsco Uniforms. We’ve been working hard for our customers since 1889, when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It’s our daily job to improve every aspect of the customer experience. Whatever our customers need, Alsco Uniforms finds the answers that work for them.     

Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We’re seeking driven professionals with the ambition to grow within our company. We'd love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay benefits and ongoing career development.  

Join our team and build your career with Alsco Uniforms!

Job Summary:
The Office Manager is responsible to the General Manager in ensuring that all front office functions are performed in a productive, proactive, and professional manner. All office personnel report to the Office Manager.

Our full-time employees enjoy:

• 401K Plan with Company Match
• Medical, Dental, Vision, FSA/HSA       
• Life Insurance, Disability Insurance
• Vacation, Sick Time, Holidays
• Choice of Global Cash Card or Direct Deposit
• Career Advancement
• Learning & Development Opportunities
• Inclusive and Diverse Team Environment

Essential Functions:
-  Organize and supervise all Branch office staff and functions, having overall responsibility for the office.
-  Ensure backup personnel are in place to perform office functions as needed.
-  Perform tasks such as reconciliations, auditing, daily deposits, Customer master maintenance, daily revenue calculation, Branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, and property and sales tax reporting.
-  Calculate commissions, process payroll, oversee HR functions, and comply with federal and state law.
-  Financial analysis, forecasting, and Month-end closing steps.

Additional Functions:
-  Daily computer backups, hardware setups, and routine computer maintenance (with assistance from the IT Department).
- Maintained and rotated, according to Company purging guidelines, boxed and stored company documentation (i.e., payroll records, employee records, banking records, COD records, sales tax records, etc.)
Qualifications:
-  Excellent verbal and written communication skills in English, ability to comprehend and follow directions, as well as strong time management skills.
-  Three years minimum broad office experience. (Preferably in the capacity of full charge bookkeeper or similar role).
-  Prior supervisory experience is preferred but not required.
-  Have a valid driver's license and maintain a driving record free of chargeable accidents, speeding, safety, or other violations.
-  Solid understanding of accounting functions and principles. (Obtained through formal training, education, or on-the-job training.)
-  Good working knowledge of office equipment, including skills in operating and troubleshooting computers, ten key calculators, reprographic equipment, and other office equipment.
Education:
- Associate's degree in business or similar experience.

Typical Physical Activity:
-  Standing, walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 15 lbs., occasional moving or lifting office equipment of up to 50 pounds, driving, filing, stooping, fine dexterity, operating office equipment.

Typical Environmental Conditions:
-  Primary job requirements will be performed indoors, in a typical office environment (i.e., desks, file cabinets, office equipment).
-  Separate computer room (computer servers are kept in a locked cabinet within a temperature-controlled environment).

Travel Requirements:
-  Occasionally, I drive to the post office, office supply stores, and remote service locations. May be required to attend annual or bi-annual Office Manager’s meetings.

For a general description of the benefits offered for this position, please visit alsco.com/benefits.

 Alsco is an Affirmative Action/Equal Employment Opportunity Employer.

Revised: 09/10/2021

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)Office & Administration