Office Assistant W/ Quickbooks

Our Roxbury-based construction company is hiring an Office Assistant with QuickBooks. This is an excellent opportunity to join an energetic company that values people taking ownership of their job. This in-office position is full time, and is suited to someone with strong QuickBooks experience, preferably QuickBooks Online. Good data entry skills and attention to detail are key, as well as the communication skills necessary to interact with front desk guests.

This opportunity is suited to someone who is a self-starter, self-motivated, focused, and extremely detailed with note-taking. The ideal candidate is someone who is comfortable with a lot of data entry and wants to also grow. The following job description lists what you'll be doing; it's not necessary to have done these before. It is required that you have strong QuickBooks proficiency (preferably the online version), solid data entry experience, and knowledge of Microsoft Office products. The duties of the role include- but are not limited to – the following:

·        Clerical Duties:

·         Open and sort mail and package deliveries daily

·         Enter mailed/emailed invoices into respective places, ensuring 100% accuracy

·         Run Bi-Weekly payroll in QuickBooks for approx. 30 employees

·         Assist Accounting with tracking/entering of credit card receipts in a timely and accurate manner

·         Enter data for 3 different divisions/entities into QuickBooks and other cloud-based softwares

·         Maintain files (paper files & electronic files)

·         Assist Accounting, Project Managers & Estimating Departments as needed

·        Answer Telephones:

·         Take daily incoming calls for different divisions within our company and direct calls appropriately

·         Check voicemail daily, ensuring messages are forwarded or actioned

·         Return all calls requiring call-backs

·        Maintain Office Equipment & Supplies:

·         Stock copiers and fax machines with paper, toner etc.

·         Make sure equipment is maintained when necessary

·         Order office supplies, kitchen supplies, janitorial supplies, etc.

·        IT Tasks:

·         Assist employees with computer/cell phone issues

·         Work with third-party IT vendor to resolve tech issues in the office

·         Coordinate with IT for computer maintenance & issues

·         Set up meetings, scheduling of conference room, etc.

Experience/Requirements:

·         Data entry experience – this role includes a lot of research and entry of invoices, receipts, etc.

·         Proficiency with QuickBooks (QB) online or strong QB Desktop version

·         Strong communication skills – written and verbal

·         Experience in drafting professional communications/emails