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The Medical School Admissions Manager will provide centralized management and analysis for the Admissions unit, within the School of Medicine. This is a key leadership position responsible for overseeing and managing the entire admissions process for the Medical School. In partnership with works very closely with the Associate Dean for Admissions, Assistant Dean for Admissions, and the Associate Director of Enrollment. this role involves strategic planning, team management, collaboration with various stakeholders, and ensuring the selection of qualified candidates who align with the institution's mission and values. Additionally, duties will include:
- Design, implement, and oversee the entire application review process, ensuring fairness, transparency, and adherence to established policies.
- Author and review policies and procedures, ensuring adherence to legal requirements and accreditation standards.
- Plan and execute (with team members) recruitment events, informational sessions, and interviews to attract qualified applicants.
- Develop and implement a personalized visit program for applicants, working in partnership with clinical department staff and faculty to create an experience for prospective Medical School matriculants.
- Utilize data analytics to assess the effectiveness of the admissions process and make data-driven improvements.
- Attend conventions, meetings and conferences as necessary to maintain knowledge of existing and new admissions policies, practices and procedures. Represent UC Davis School of Medicine at regional and national meetings. Serve as a spokesperson and represents the School of Medicine at National and Statewide meetings to recruit students, residents, and faculty.
- Collaborate with academic departments, faculty, and administrators to ensure alignment between the admissions process and the Medical School's educational mission.
- Work closely with diversity and inclusion initiatives to promote a diverse and inclusive student body, including pre-medical and post-matriculation pathway efforts focused on the healthcare workforce needs of California.
- Lead and manage a team of two admissions professionals, providing guidance, mentorship, and support.
January 15, 2024; interviews and recruiting process may occur at any time
Minimum Qualifications
- Bachelor's degree in a relevant field (e.g., education, healthcare administration, or related discipline).
- Three years progressive admissions counseling or academic advising experience with a wide range of students in schools, colleges or universities.
- Supervisory experience to train, monitor, evaluate, and document human resources issues and performance.
- Experience developing and implementing programs for student outreach, recruitment, and admissions in an education setting. Demonstrated skills to manage complex programs and activities.
- Experience in the use of but not limited to: Microsoft Office Suite, Internet and other web-based tools.
- Skills to manage complex processes and work collaboratively with diverse stakeholders.
- Knowledge in the field(s) of diversity, equity, inclusion, justice and belonging, particularly, in relation to groups in an academic health center environment (faculty, residents, medical students, and pre-medical students) as well as local diverse communities.
- Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals at all levels within the organization to secure and/or provide information to clarify situations, resolve problems, and to foster and promote the goals of the organization.
- Master's degree in a relevant field (e.g., education, health care administration, or related discipline).
- Several years of experience in Medical School or higher education admissions, preferably in a leadership role.
- Experience and skills interpreting policies, procedures, and guidelines
- Strong knowledge of medical education, accreditation standards, and health care trends.
- Assessment skills to learn complex School of Medicine and Association of American Medical Colleges (AAMC) admission practices, processes, and procedures.
Department Description
The mission of the Office of Medical Education (OME) is to provide excellent support for School of Medicine learning programs through the delivery of centralized expertise, services and instructional resources for faculty and trainees (medical students, residents, and fellows). OME is an interdisciplinary team which provides a variety of services directly to faculty and trainees, including: onboarding, instructional materials, financial aid, counseling, tutoring and support for special programs. OME staff offers support for various School of Medicine and Health System committees, including the Promotions Board, the Committee on Educational Policy, the Admissions Committee, and the Learning Climate Committee. Finally, OME sponsors a number of special programs in support of the academic mission and is able to assist with the presentation of those sponsored by other administrative and academic groups.
Position Information
- Salary or Pay Range: $2,770.11 - $5,022.99
- Salary Frequency: Biweekly
- Salary Grade: 22
- Payroll Title: ADMISSIONS RECRMT SUPV 2
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100% - Full Time
- Shift Hours: 8 hours per day, M-F with occassional evenings and weekends
- Location: Education Building, Sacramento Campus
- Union Representation: No
- Benefits Eligible: Yes
- Hybrid/Remote/On-site: This position allows for potential hybrid schedule between onsite and remote working.
This is not an H1B opportunity.
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Access to free professional development courses and learning opportunities for personal and professional growth
- Wellness and on-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
- UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands and Work Environment
- Must be able to work variable hours.
Special Requirements
- This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
- As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
