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Form of work
SalaryThe Center Coordinator of Operations is the Local Administrator who oversees the day-to-day operations, facility, and book/supply needs of the local center, as well as manages the local major fundraising event. Tasks are listed below. Some travel is required; to be considered, one must be able to attend training in Dallas, TX on July 21-26, 2024, and attend local training for 3 days in August (Aug 12th - 14th, 2024).
It is preferred that Local Administrators also teach 2-3 classes at the local center. This position is a part-time, hourly position, requiring work hours about 9am-3pm on Mondays/Thursdays at the local center (nursery provided).
Work from home 12pm-4pm Tuesday/Wednesday (Friday only as needed). Work schedule is compatible for parents caring for children.
Daily Operations
- Open or close facility
- Collect all attendance and enter into Jupiter Grades by 9:30am
- Oversee cleaning and use of facility
- Contact landlord in matters pertaining to facility use or misuse
- Contact corporate office when new supplies are needed
- Communicate ongoing changes regarding operations: uniforms, booklists, etc
- Conduct all drills (fire, severe weather, lockdown, etc.)
Committee Management
- Prepare beginning-of-the-year committee sign up sheet for orientation
- Schedule all committee meetings at the beginning of the year
- Attend all committee meetings
Center Records
- Maintain files, including:
- Family contact information
- Student Schedules
- Tutor Schedules
- Master Classroom Schedule
- Create a Center Binder (for chores and dismissal)
- Maintain Center hard files (family files, drill reports)
- Maintain all files according to RCA norms as outlined in the Beta Drive file
Student and Faculty Schedules
- Based on the Master Classroom schedule, update and maintain all student and faculty schedules
Center Special Events
- Organize and manage parent volunteers for each event committee
- Purchase all needed supplies for events
- Oversee events and maintain consistency with RCA policies.
Admissions and Family Interviews
- Administer assessment tests
- Ensure all assessment fees are paid
- Assist with set up tours and events, as needed
Book Distribution
- Distribute books to tutors
- Oversee collection of tutor books at the end of the center year
- Collect and re-distribute books when teaching responsibilities are changed
- Store and inventory any books that are not used during the year
Center Calendar
- Maintain the Center calendar
- Add all drills to the administrative calendar
Manage Center Petty Cash Account
- Collect monies for your Center
- Account for all monies and send information to the corporate office
- Deposit money into the Center account
Main Center Fundraiser
- Serve as committee chair for the Center main fundraiser
- Oversee ticket sales, auction, raffle, and corporate sponsorship with help of committee
Staff Training
- Assist with supplies and setup during staff training
- Print and organize documents for staff training
End-of-Year Oversight
- Oversee used book and uniform sale
- Oversee end-of-year cleaning/work day
Activities Outside of RCA
- Assist with planning family picnic
- Purchase any items needed for event activities
Coordinator Training
- Join in on all applicable conference calls
- Attend summer coordinator training and mid-year training weekend
