Litigation Assistant - Administrative

Description
Position at Jacoby & Meyers
Do you want to LOVE where you work and get trained to be a successful Litigation Assistant?
Jacoby & Meyers is the pre-eminent law firm protecting consumers since 1972. We are currently seeking a smart and determined Litigation Assistant to join our growing team. At Jacoby & Meyers, every single employee gets to make an impact. Our values guide the way we work with each other. It's a culture where you have the freedom to experiment and push your talents as far as they can go.
Job Title: Litigation Assistant
Type of Position: Full time
Hours: M-F 9-5 pm; flexible
Pay: $22.00 - $32.00
Job Description:

• Prepare ancillary documents to file complaints (Summons, Civil Case Cover Sheet, jury fees...
• File actual complaint with Oncall
• Send for service of all Defendants after filing comes back from court
• Run TLOs on Defendants and stay in touch with Oncall to offer new addresses if cannot reach Defendant to serve
• Propound initial discovery on all Parties
• during COVID - work with reception to have the discovery mailed out, if necessary
• Prepare and send supplemental discovery when needed
• at the direction of attorneys
• Save all mail from the daily mail email from reception and from the emails attorneys forward to Litigation Assistant (during COVID a lot of things are being served via email from Defense)
• Maintain, organize and sort all files/send for shredding/closing files (in office task, not applicable during COVID)
• Scanning documents/old files prepare for shredding (in office task, not applicable during COVID)
• Ensure that consistent naming system is followed when saving documents to files
• Review refer out mail, save it to the appropriate files
• Escalate issues (motions) to the attorneys in litigation
• Check if refer out attorney is listed on the proof of service of documents you are saving, if not, immediately email the documents to the refer out attorney listed in ACT and confirm that they received it and will attend to the matter.
• Print and save faxes to appropriate folder on server
• Send deposition transcripts to clients for review and signature. Make sure we have signed signature pages back and submit to defense counsel.
• Request electronic copy of the transcript or the attorneys will forward it to Litigation Assistant when received.
• Make sure to save a copy of the electronic copy to the file
• When deposition transcripts come in, obtain digital copy of transcripts and save to file (in office task, does not apply during COVID since all transcripts should be handled electronically)
• Provide status update to medical providers as needed (form/call)
• Monthly Review cases to see if we got discovery responses and send letters to defense counsel following up on our initial discovery if no discovery responses received.
• Pre-Suit calls
• OnCall filing - backup

Requirements:

• Very well organized
• Good follow up
• Strong communication skills
• Bachelor's Degree

What We Offer:

• Medical, Dental, Vision and Pet Insurance
• Company-paid Life Insurance and AD&D Coverage, Voluntary Life Insurance
• Short-term and Long-term Disability
• Employee Assistance and Travel Assistance Programs
• Paid Time Off, Paid Sick Time, Paid Holidays
• Health FSA and Dependent Care FSA
• Accident Insurance
• Commuter Transportation Incentive
• Flexible Hours
• Fully-paid parking
• 401(k) with Company Match
• Learning and Development Programs
• Remote Positions

About J&M:
Jacoby & Meyers was founded in 1972 with the intention of making the legal system more accessible to the average person. Now, more than 50 years later, we continue to help people get the justice and compensation they deserve. Specializing in all types of accident claims, including automobile, motorcycle, bicycle, Uber/Lyft, or trucking accidents, slip and falls, dog bites, construction accidents and other wrongful conduct, the attorneys at Jacoby & Meyers have recovered over a billion dollars for their clients' personal injury and wrongful death claims caused by the negligence of a third party.
Jacoby & Meyers is an Equal Opportunity Employer.