Address
Form of workLegal Systems Administrator
About The Kendall Group
The Kendall Group seeks a talented, creative, self-motivated individual for our Legal Systems Administrator position. The Kendall Group is comprised of seven divisions with 75+ locations in eleven states. Combined, we serve the Electrical, Automation, Pipe, Valve, and Fittings products, Steam, Lighting, Industrial Controls, and Instrumentation Industries. The Kendall Group is a 100% employee-owned company. Kendall offers a great opportunity for a rewarding career.
Why The Kendall Group?Our employee ownership model is the core of who we are. You will not only own part of the company, but you will own your future. At Kendall, you’ll have opportunities to learn and grow while being coached and mentored along the way. We’re that company where people stay! We’re proud to say that more than 60% of our associates have more than 5 years of tenure, and more than 40% have greater than 10 years. At Kendall, you will be valued and supported, your ideas will be heard, your voice will matter, and you’ll work alongside incredible people who care about your success.
Role Summary:
Reporting to the Contracts Manager, the Legal Systems Administrator is a key member of the Legal team. The person in this role will work to perform a variety of clerical and administrative tasks to support the organization.
Exciting work you will do:
The essential duties and responsibilities of the Legal Systems Administrator position will consist of, but are not limited to, the following:
- Contract management system/database administration
- Evaluate current processes and procedures and suggest changes or improvements as appropriate
- Work to implement approved process/procedure changes
- Engage with Kendall customers/vendors regarding the status of their review/response to redlines sent out by Kendall Legal
- Create contract records in the CMS for fully executed agreements and update the contract record with relevant details (commencement, expiration, expiration alerts, notes regarding renewal options, etc.)
- Address contract expiration notices autogenerated by the Kendall contract management system (“CMS”) and reach out to the appropriate responsible party to Kendall to inquire about whether we intend to renew, cancel, or update an agreement
- Assist Kendall employees in understanding how to utilize the CMS, how to load a contract review request, etc
- Set up new user accounts in the CMS and deactivate accounts of retired and terminated employees, reassigning the contracts of inactive employees to their replacement
- Process template agreement requests, reviewing for any errors before sending to the Contracts Manager to route for signature
- Create and distribute various type of reports from the CMS
- Maintain the corporate entity information in the CMS, such as business registrations, business licenses, appointments, corporate governance documents, etc. and address upcoming renewals/expirations
- Assist Kendall’s General Counsel and Contracts Manager in updating and maintaining documents for contracting policies and procedures
- Update and maintain the Kendall Legal SharePoint site
- All other duties as assigned
- Service Excellence
- Results, Action Oriented
- Accountability and responsibility
- Teamwork and collaboration
- Decision Quality
- Displaying Technical Expertise
- Time Management
- Learning Quickly
- Attention to Detail
What you will need:
- Work Experience: 2 years’ administrative support and/or systems/database administrator experience
- Education: Associate’s degree
- Analytics/Computer Skills: 2 years working with MS Office
- Organization Skills: Highly organized and detail-oriented; ability to multi-task and shift priorities as needed; ability to work in a fast-paced, continuously changing environment
- Cross-functional skills: Ability to work well cross-functionally; provides excellent internal and external customer service
- Communication Skills: Ability to communicate well with all levels of the organization; strong interpersonal and customer service skills; high degree of discretion when dealing with sensitive and confidential information
- Physical, Mental and Visual Skills: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. While performing the duties of this job, the employee is regularly required to see, stand, sit, walk, talk and hear.
- Physical Environment: Normal office environment
Qualifications we prefer but do not require:
- Work Experience: 3 years’ experience in administrative support
- Education: 2 or 4-year technical or college degree, preferably Information Technology/Systems or Business related
- Analytics/Computer Skills: 2 years working with MS Office, SharePoint, and database management system
The Kendall Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, age, physical or mental disability, citizenship, military status, protected veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law.
