Inventory Control & Purchasing Assistant

The Inventory Control & Purchasing Assistant performs a variety of duties to help maintain the integrity of inventory quantities, invoice costs, and processing, and to generally assist the Support Services Division. Requiring good customer service skills to collaborate with internal departments and work efficiently maintaining inventory. This position emphasizes accuracy and timely performance of job duties and uses basic accounting principles.

Primary Job Duties

• Daily enters all inventory transactions: reconciles, codes invoices with budget information; creates invoice vouchers for payment; maintains file records for inventory and purchasing. In addition, performs follow-up with Accounting and Suppliers to resolve invoice issues.
• Process inventory receipts and miscellaneous adjustments as requested to ensure the accuracy of inventoried items.
• Enter and process AKC Internal requisitions, AKC Booth orders, and place office supply and packaging orders on time to meet the client's required date. Also serving as the primary internal contact for vending refunds and office supply returns.
• As assigned, performs quality assurance checks on daily critical print items before inserting along with checking accuracy on production reports for various Support Services' tasks.
• Monitor low stock reports to make sure replenishment orders or purchase orders are on time and alert Buyer(s) to any potential issues.
• Execute printing of all in-house printing jobs, and provide backup to Digital Print Manager on reprints and missing jobs as needed.
• Produce monthly sales tax reports for Finance, and prepare documentation for monthly stud books printing. Also prepare invoices for the annual billing of Breed Club Flyers.
• As scheduled, assist in taking physical inventory counts, and special mailing projects.
• Inspect, process returns to inventory, and investigate to resend the order.
• As assigned, cross-train in other Division areas for weekly tasks and perform additional duties when needed.

• Good understanding of inventory control and the purchasing environment.
• Effective organizational skills; demonstrates the ability to handle multiple tasks and work independently.
• Strong client service skills to collaborate with different departments, support managers, and work with vendors.
• Proficient clerical skills to prepare and track orders, and maintain purchase records.
• Ability to be self-directed; demonstrates accountability, professionalism, and receptiveness to change; seeks guidance, direction, and assistance when needed.
• Accepts an attitude of teamwork and willingness to assist others and performs other job duties as requested.
• Set priorities, respond timely to issues that require a decision, and ensure desired results are achieved utilizing consistent follow-through.
• Strives to promote customer satisfaction and thoroughly completes each task as assigned.
• Assures that all records are maintained accurately, including matching purchase orders, receipts, and packing slips with properly coding invoices for payment.
• Fundamental knowledge of computer programs that includes inventory and purchasing management software.
• In-depth knowledge of purchasing and inventory functions.
• Must have strong data entry skills, Word and Spreadsheet experience required.
• Demonstrates effective communication skills through verbal and written methods to update staff on backorders and other issues.