Address
Form of work
SalaryPosting Details
Position Information
Job Title
Interim Human Resources Analyst
Location
District Office - Yuba City, CA
Job Description
BASIC FUNCTION: Under the direction of the Human Resources Director, this position assists in providing support to the Director and Human Resources Officer (HRO) while independently performing a wide variety of complex, diverse, technical, and confidential analytical tasks in the development, operation and maintenance of the Human Resources management system of the District; represents the Office of Human Resources in the absence of the HRO; plans, administers and assists with the operational and directive functions of the Office of Human Resources; assists the HRO with coordination of District Human Resources operations, recruitment, employee relations, assistance in preparation for labor contract negotiations, risk management operations and other related work.
DISTINGUISHING CHARACTERISTICS:
Assists the HRO in the general operation of the assigned client groups; the HR Analyst performs duties which require in-depth knowledge of the organizational structure, District policies, regulations, procedures and union contract provisions; incumbents will be assigned duties with responsibility in classified management, academic management, recruitment and benefits, or staff development/flex programs, but maybe required to perform duties in an alternate area. The incumbent will assist the HRO in the areas of employee/employer relations, recruitment/EEO/diversity, classification/pay management, health and welfare benefits administration and staff training and development; incumbent exemplifies characteristics of an effective team member within the Human Resource structure; performs a wide variety of responsibilities which require analytical skills, independent judgement and initiative over a broad range of human resources management and employer/employee relations.
Essential Duties Summary
REPRESENTATIVE DUTIES:
Assist the CHRO/HRO in providing human resources services to the colleges and district services in the areas of academic and classified employment matters, on-boarding/off-boarding and recruitment, health benefits and risk management, and professional development and compliance matters.(E)
Establishes and maintains the confidential permanent electronic payroll files for all employees of the District; including retirement systems, mandated and fringe benefits and deductions; process pay confirmations for all extra pay and part-time instructors, students and temporary employees; provide in-depth, technical advice and guidance to all levels of management and staff on the payroll processes including electronic timecard entry; review, analyze and process the student course/section information, as it relates to the payroll function, to insure the integrity of that information for accurate entry into the payroll software system.(E)
Prepare and assemble reports, materials and data related to contract negotiations and collective bargaining with the District's bargaining units; review and proof documents, records and data for accuracy, completeness and conformance to applicable rules and regulations; maintain confidentiality of the District's negotiations with the collective bargaining units of the District. (E)
Coordinates and interprets a variety of complex health and welfare benefit programs, including medical, dental, vision insurances, life insurance, State Teacher's Retirement System (STRS), Public Employees Retirement System (PERS), and APPLE Alternative Retirement (ARP) pension programs, Medicare benefits and programs mandated by the Consolidated Omnibus Reconciliation Act (COBRA); utilizes the state electronic password protected software for CalPERS (MyCalPERS) and CalSTRS (REAP and SEW) to query/establish/maintain and process individual retirement accounts; coordinates information and act as District liaison with insurance companies in all aspects of coverage involving District staff, retirees and their covered retirement programs; schedules health insurance workshops during open enrollment periods to provide information on different plans available to employees/retirees; processes retiree health and welfare benefit changes and updates; assure appropriate changes for billings and payments are made for all benefits including medical, dental, vision and life insurances; maintain accurate payment records for all types of employee benefits; coordinate Employee Assistance Program (EAP) and provide information to employees; coordinate IRS Section 125 Benefit Plan open enrollment periods.(E)
Plans, organizes and performs a variety of complex environmental health and safety duties; provides ongoing support of the Injury & Illness Prevention Program (IIPP), processes and documents all workers compensation claims in a timely manner, ensuring compliance with relevant policies and procedures. Maintains worker's compensation files and reports for the District. (E)
Works directly with the Worker's Compensation carrier, Keenan and Associates, to ensure compliance with all workers compensation program requirements. Deliver provisions of workers compensation benefits for the purpose of ensuring services are appropriately provided, costs are at a reasonable level, and employees are returned to productive work activity as soon as possible. (E)
Coordinates and monitors the Workers' Compensation and First Aid programs for the District; participates in discussions regarding claims including consultations with employees, management, and providers; prepares statistical reports for Department of Labor, OSHA and the District. (E)
Prepares and processes correct fringe benefit packages for new employees; orientation of new and current employees to the benefits available to them, and acts as liaison between employees and insurance providers; prepares employment materials and orientation materials for new employees. (E)
Coordinates and monitors industrial accident leave ensuring compliance with relevant laws, rules, and regulations. (E)Assists the HRO in the preparation of materials to train managers and supervisors in contract implementation, analyzes and explains district policies, contracts and other regulations; confidentiality, tact and courtesy are imperative for the position in handling district matters and consequences of district decisions effecting employees from all groups. (E)
Oversees day-to-day recruitment operations; receives and processes requests for filling management, academic and classified staff vacancies as assigned; posts announcements and advertise authorized positions; verifies and approves all screening criteria and interview questions; provides supervisors with qualified applicant lists; schedules interviews for positions and provide interview panels with interview guidelines, list of interviewees, and rating/ranking forms; responds to inquiries regarding vacant positions, application procedures and personnel policies and procedures; provides guidance and assistance in the development and implementation of selection procedures; maintains confidential and sensitive personnel recruitment files. (E)
Assist with conducting workshops on appropriate human resources procedures; explains district policies and procedures as they pertain to human resources practices; prepares studies which serve as guidelines for improving human resources practices; prepares reports, correspondence, bulletins and memorandums; conducts research related to human resources issues. (E)
Assists in coordinating, training, establishing and maintaining the Equal Employment Opportunity (EEO) list of managers, faculty and staff; assign the EEO Representatives to all hiring committees and assure that state and federal guidelines are adhered to; assist and resolve issues with EEO and hiring committee chairs to avoid possible discrimination litigation or disputes; assure that no underrepresented groups are adversely affected by hiring policies, practices or procedures. (E)
Establishes, implements and maintains leave records for District employees, provide current information to the employees and their respective supervisors on negotiated timelines; establishes, calculates and maintains part-time academic load accumulation and sick leave; develop, maintain and distribute seniority rosters. (E)
Calculates, establishes and maintains accurate salary schedules within the District system; interface with the Fiscal Services Department and Information Technologies to coordinate payroll transactions for part time District employees; report and communicates information verbally, in writing and electronically where judgment, knowledge and interpretation of policies and regulations may be necessary. (E)
Remains current and continuously analyze the impact of system and software modifications and enhancements on the human resources and payroll components of the District payroll software system. (E)
Assist with the preparation of supporting documents for collective bargaining sessions; monitors due dates, compile and report data on negotiated contract issues; researches, analyzes and creates draft and final position descriptions and process salary placement. (E)
Establishes and monitors evaluation process for District employees; establish and maintain TB tine testing files for District employees; establishes and monitors Minimum Qualifications equivalency determination for academic applicants and employees. (E)
Processes the employment of Board approved personnel including correct salary placement, calculations, and input of complete employment information into the District computer systems; assures the integrity of the human resource data and work cooperatively with the colleges, centers, Fiscal Services and Information Technologies to ensure accurate and timely monthly payrolls for all employee groups. (E)
Evaluates and prepare employment contracts for staff, determining correct placement on salary schedule by maintaining necessary personnel records to determine correct classification, step or longevity placement for all levels of the District workforce. (E)
Prepares a variety of reports and surveys regarding management, academic and classified personnel, salaries, and policies and procedures as necessary; work in conjunction with Information Technologies to discover, analyze, research and test issues/problems/bugs; problem solves and implements solutions regarding the Human Resource and Payroll modules of the computer system. (E)
Assures integrity of human resource data and work in conjunction with Information Technologies to provide the State Chancellor's Office correct information regarding each employee, their assignments and all required data criteria for the Integrated Post Secondary Education Data Systems (IPEDS); audit initial input of staff data to assure compliance with district regulations and Management Information Systems (MIS) reporting requirements; review and verify and correct data as necessary prior to MIS Submission. (E)
Compile data as needed for personnel matters for the Board Agenda, including academic seniority listing and Temporary/Short-term/Professional Expert Board Agenda items. (E)
Performs other related duties as required.
Required Qualifications
EDUCATION AND EXPERIENCE: Any combination equivalent to a Bachelor's degree in Human Resources Management, public administration, business administration or organizational management or related field and three years increasingly responsible experience in human resources or employer-employee relations.
Desired/Preferred Qualifications
Physical Demands
ENVIRONMENT
Administrative office environment; involves frequent contact with community agencies throughout the college district (e.g. city and county offices, schools and college district offices, legislative offices). Subject to constant interruptions. Subject to evening or variable hours. Contact with dissatisfied or abusive individuals.
PHYSICAL ABILITIES:
Operate a computer keyboard.
Exchange information in person or on the telephone and operate transcription machine for dictation.
Monitor accuracy of information.
Sitting for extended periods of time.
Range/Step
(Range 12, Management Salary Schedule).
Salary Range
$59,468 - $68,842 per year
Benefits Information
BENEFITS/SALARY: The District offers a comprehensive benefit package for employees and dependents, for positions whose FTE is .60 or higher, valued at over $24,273 annually with currently no out of pocket expenses to employees or dependents for medical premiums. The package includes health, dental, vision, two (2) life insurance policies and an Employee Assistance program. Additional benefits include contributions to the Public Employee's Retirement System (PERS) which is integrated with Social Security OR the State Teacher's Retirement System (STRS), 457/403b options, 22 vacation days, 3 Administrative days, 3 Non-duty days, 2 Floating Holidays, 12 sick days and 19 holidays.
FOREIGN TRANSCRIPTS: Include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.
EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.
PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.
WORKING CONDITIONS: In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.
WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District m...
Position Information
Job Title
Interim Human Resources Analyst
Location
District Office - Yuba City, CA
Job Description
BASIC FUNCTION: Under the direction of the Human Resources Director, this position assists in providing support to the Director and Human Resources Officer (HRO) while independently performing a wide variety of complex, diverse, technical, and confidential analytical tasks in the development, operation and maintenance of the Human Resources management system of the District; represents the Office of Human Resources in the absence of the HRO; plans, administers and assists with the operational and directive functions of the Office of Human Resources; assists the HRO with coordination of District Human Resources operations, recruitment, employee relations, assistance in preparation for labor contract negotiations, risk management operations and other related work.
DISTINGUISHING CHARACTERISTICS:
Assists the HRO in the general operation of the assigned client groups; the HR Analyst performs duties which require in-depth knowledge of the organizational structure, District policies, regulations, procedures and union contract provisions; incumbents will be assigned duties with responsibility in classified management, academic management, recruitment and benefits, or staff development/flex programs, but maybe required to perform duties in an alternate area. The incumbent will assist the HRO in the areas of employee/employer relations, recruitment/EEO/diversity, classification/pay management, health and welfare benefits administration and staff training and development; incumbent exemplifies characteristics of an effective team member within the Human Resource structure; performs a wide variety of responsibilities which require analytical skills, independent judgement and initiative over a broad range of human resources management and employer/employee relations.
Essential Duties Summary
REPRESENTATIVE DUTIES:
Assist the CHRO/HRO in providing human resources services to the colleges and district services in the areas of academic and classified employment matters, on-boarding/off-boarding and recruitment, health benefits and risk management, and professional development and compliance matters.(E)
Establishes and maintains the confidential permanent electronic payroll files for all employees of the District; including retirement systems, mandated and fringe benefits and deductions; process pay confirmations for all extra pay and part-time instructors, students and temporary employees; provide in-depth, technical advice and guidance to all levels of management and staff on the payroll processes including electronic timecard entry; review, analyze and process the student course/section information, as it relates to the payroll function, to insure the integrity of that information for accurate entry into the payroll software system.(E)
Prepare and assemble reports, materials and data related to contract negotiations and collective bargaining with the District's bargaining units; review and proof documents, records and data for accuracy, completeness and conformance to applicable rules and regulations; maintain confidentiality of the District's negotiations with the collective bargaining units of the District. (E)
Coordinates and interprets a variety of complex health and welfare benefit programs, including medical, dental, vision insurances, life insurance, State Teacher's Retirement System (STRS), Public Employees Retirement System (PERS), and APPLE Alternative Retirement (ARP) pension programs, Medicare benefits and programs mandated by the Consolidated Omnibus Reconciliation Act (COBRA); utilizes the state electronic password protected software for CalPERS (MyCalPERS) and CalSTRS (REAP and SEW) to query/establish/maintain and process individual retirement accounts; coordinates information and act as District liaison with insurance companies in all aspects of coverage involving District staff, retirees and their covered retirement programs; schedules health insurance workshops during open enrollment periods to provide information on different plans available to employees/retirees; processes retiree health and welfare benefit changes and updates; assure appropriate changes for billings and payments are made for all benefits including medical, dental, vision and life insurances; maintain accurate payment records for all types of employee benefits; coordinate Employee Assistance Program (EAP) and provide information to employees; coordinate IRS Section 125 Benefit Plan open enrollment periods.(E)
Plans, organizes and performs a variety of complex environmental health and safety duties; provides ongoing support of the Injury & Illness Prevention Program (IIPP), processes and documents all workers compensation claims in a timely manner, ensuring compliance with relevant policies and procedures. Maintains worker's compensation files and reports for the District. (E)
Works directly with the Worker's Compensation carrier, Keenan and Associates, to ensure compliance with all workers compensation program requirements. Deliver provisions of workers compensation benefits for the purpose of ensuring services are appropriately provided, costs are at a reasonable level, and employees are returned to productive work activity as soon as possible. (E)
Coordinates and monitors the Workers' Compensation and First Aid programs for the District; participates in discussions regarding claims including consultations with employees, management, and providers; prepares statistical reports for Department of Labor, OSHA and the District. (E)
Prepares and processes correct fringe benefit packages for new employees; orientation of new and current employees to the benefits available to them, and acts as liaison between employees and insurance providers; prepares employment materials and orientation materials for new employees. (E)
Coordinates and monitors industrial accident leave ensuring compliance with relevant laws, rules, and regulations. (E)Assists the HRO in the preparation of materials to train managers and supervisors in contract implementation, analyzes and explains district policies, contracts and other regulations; confidentiality, tact and courtesy are imperative for the position in handling district matters and consequences of district decisions effecting employees from all groups. (E)
Oversees day-to-day recruitment operations; receives and processes requests for filling management, academic and classified staff vacancies as assigned; posts announcements and advertise authorized positions; verifies and approves all screening criteria and interview questions; provides supervisors with qualified applicant lists; schedules interviews for positions and provide interview panels with interview guidelines, list of interviewees, and rating/ranking forms; responds to inquiries regarding vacant positions, application procedures and personnel policies and procedures; provides guidance and assistance in the development and implementation of selection procedures; maintains confidential and sensitive personnel recruitment files. (E)
Assist with conducting workshops on appropriate human resources procedures; explains district policies and procedures as they pertain to human resources practices; prepares studies which serve as guidelines for improving human resources practices; prepares reports, correspondence, bulletins and memorandums; conducts research related to human resources issues. (E)
Assists in coordinating, training, establishing and maintaining the Equal Employment Opportunity (EEO) list of managers, faculty and staff; assign the EEO Representatives to all hiring committees and assure that state and federal guidelines are adhered to; assist and resolve issues with EEO and hiring committee chairs to avoid possible discrimination litigation or disputes; assure that no underrepresented groups are adversely affected by hiring policies, practices or procedures. (E)
Establishes, implements and maintains leave records for District employees, provide current information to the employees and their respective supervisors on negotiated timelines; establishes, calculates and maintains part-time academic load accumulation and sick leave; develop, maintain and distribute seniority rosters. (E)
Calculates, establishes and maintains accurate salary schedules within the District system; interface with the Fiscal Services Department and Information Technologies to coordinate payroll transactions for part time District employees; report and communicates information verbally, in writing and electronically where judgment, knowledge and interpretation of policies and regulations may be necessary. (E)
Remains current and continuously analyze the impact of system and software modifications and enhancements on the human resources and payroll components of the District payroll software system. (E)
Assist with the preparation of supporting documents for collective bargaining sessions; monitors due dates, compile and report data on negotiated contract issues; researches, analyzes and creates draft and final position descriptions and process salary placement. (E)
Establishes and monitors evaluation process for District employees; establish and maintain TB tine testing files for District employees; establishes and monitors Minimum Qualifications equivalency determination for academic applicants and employees. (E)
Processes the employment of Board approved personnel including correct salary placement, calculations, and input of complete employment information into the District computer systems; assures the integrity of the human resource data and work cooperatively with the colleges, centers, Fiscal Services and Information Technologies to ensure accurate and timely monthly payrolls for all employee groups. (E)
Evaluates and prepare employment contracts for staff, determining correct placement on salary schedule by maintaining necessary personnel records to determine correct classification, step or longevity placement for all levels of the District workforce. (E)
Prepares a variety of reports and surveys regarding management, academic and classified personnel, salaries, and policies and procedures as necessary; work in conjunction with Information Technologies to discover, analyze, research and test issues/problems/bugs; problem solves and implements solutions regarding the Human Resource and Payroll modules of the computer system. (E)
Assures integrity of human resource data and work in conjunction with Information Technologies to provide the State Chancellor's Office correct information regarding each employee, their assignments and all required data criteria for the Integrated Post Secondary Education Data Systems (IPEDS); audit initial input of staff data to assure compliance with district regulations and Management Information Systems (MIS) reporting requirements; review and verify and correct data as necessary prior to MIS Submission. (E)
Compile data as needed for personnel matters for the Board Agenda, including academic seniority listing and Temporary/Short-term/Professional Expert Board Agenda items. (E)
Performs other related duties as required.
Required Qualifications
EDUCATION AND EXPERIENCE: Any combination equivalent to a Bachelor's degree in Human Resources Management, public administration, business administration or organizational management or related field and three years increasingly responsible experience in human resources or employer-employee relations.
Desired/Preferred Qualifications
Physical Demands
ENVIRONMENT
Administrative office environment; involves frequent contact with community agencies throughout the college district (e.g. city and county offices, schools and college district offices, legislative offices). Subject to constant interruptions. Subject to evening or variable hours. Contact with dissatisfied or abusive individuals.
PHYSICAL ABILITIES:
Operate a computer keyboard.
Exchange information in person or on the telephone and operate transcription machine for dictation.
Monitor accuracy of information.
Sitting for extended periods of time.
Range/Step
(Range 12, Management Salary Schedule).
Salary Range
$59,468 - $68,842 per year
Benefits Information
BENEFITS/SALARY: The District offers a comprehensive benefit package for employees and dependents, for positions whose FTE is .60 or higher, valued at over $24,273 annually with currently no out of pocket expenses to employees or dependents for medical premiums. The package includes health, dental, vision, two (2) life insurance policies and an Employee Assistance program. Additional benefits include contributions to the Public Employee's Retirement System (PERS) which is integrated with Social Security OR the State Teacher's Retirement System (STRS), 457/403b options, 22 vacation days, 3 Administrative days, 3 Non-duty days, 2 Floating Holidays, 12 sick days and 19 holidays.
FOREIGN TRANSCRIPTS: Include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.
EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.
PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.
WORKING CONDITIONS: In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.
WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District m...
