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Form of workDo you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals?
Are you a steward of your working environment? Then read on... The Villages Community Development Districts (The District) tops the list of community development districts that continues to grow in one of the most scenic locations in Florida, The Villages.
Our collective commitment to hospitality, innovation & creativity, hard work and stewardship help employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment and a "passion" for excellence to join our Human Resources Department. This position requires a solid Human Resources background.
The incumbent will enjoy a challenging atmosphere and being part of a productive team that supports The District. The District is looking for an individual with a desire to utilize their cutting-edge skills in support of the Human Resources department. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits.
Do not pass up this opportunity to be a part of a positive, expanding organization. Competitive Benefits as a full-time employee of the District include: Medical Insurance (fully paid for employee single coverage) Voluntary health benefits including Dental and Vision Insurance 401(a) Retirement Plan, with contributions funded by the District 457(b) Retirement Plan, permitting employee pre-tax deferrals Flexible Spending programs for both Medical and Dependent Care Employee Assistance Program Paid Time Off Tuition Reimbursement Public Service Loan Forgiveness Eligible Tier 2 qualifying organization for The Villages Charter School JOB SUMMARY: This position performs a range of administrative duties to support the operations of the Human Resources office. Works with a general outline of tasks to be performed and develops work methods and sequences under general supervision to successfully accomplish same within designated timeframes.
The position requires the incumbent to possess a solid administrative foundation in various aspects of Human Resource functional areas, coupled with the knowledge, skills, and abilities to provide assistance to employees and external candidates while delivering outstanding customer service. This is a multi-faceted position responsible for working and communicating with all levels of management, department members, as well as residents, general public, vendors and other government entities. This position requires good judgment, discretion, excellent computer and organizational skills.
Professional appearance and written and verbal communication skills are essential. ESSENTIAL DUTIES AND RESPONSIBILITIES: includes, but is not limited to: Clerical HRIS: Responsible for the accurate data entry of employee change information as it relates to compensation, benefits and general data, and ensures processing of same meets all required HR standards and protocols. Performs maintenance of employee data and benefit information, preparation of various reports and statements, and conducts audits for compliance with applicable policies, laws and regulations.
Reviews for completeness, accuracy and compliance with policies, procedures, and contracts all submitted status change forms (hires, terminations, salary changes, personnel data changes, bonuses, etc.) prior to Director &/or District Manager approval; Maintains integrity of HRIS data by entering data accurately into payroll/HRIS system within required timeframes. Compose and/or distribute status change letters / location changes, etc., ensuring timely distribution and receipt of employee signed documents. Project assistance/coordination related to annual compensation and budgets.
Employee evaluations: Collects and electronically logs all probationary & annual employee performance evaluations, and ensures every employee receives review within required timeframe. Researches and resolves discrepancies in employee records by reviewing Personnel Files, computerized data base and applicable logs/files; interprets and explains Policies, Procedures, contracts and deadlines. Public records/ Employment Verification requests: Accurately processes all requests received within designated/required timeframe(s).
Accounts Payable: Reviews and codes bills for Director approval, ensuring data is correct and charges are allocated correctly to responsible entity/District. Benefits Billing: Verifies the calculation of the monthly premium statements for all group insurance policies and maintains statistical data relative to premiums, claims, and costs. Reconciles employee benefit billings for accuracy and conformity with specifications and employee records.
Coordinates resolution of administrative problems with the carrier representatives. Responsible for processing daily mail, including retrieval, distribution within department, and coordinating bulk distribution of employee communications (i.e. benefits, training, etc.).
Filing: Keeps efficient and easy-to-use filing systems, both electronically and hard-copy, for all correspondence, faxes, documents & memoranda; Organizes and maintains filing for Director. Office Supplies: Maintains and orders office supplies keeping within budget cost guidelines. Keeps copier trays stocked daily.
Reporting/ Data Management: Facilitates the collection and coordination of various data (i.e. data entry, employee change notices, acknowledgements, performance evaluations, etc.) for processing, logging and filing. Assist in overseeing and processing records maintenance of incoming documents from other departments/employees, ensuring successful completion of same through required District and/or HR processing.
Personnel Files: Maintains personnel files, electronically and hard-copy, ensuring all required data is filed and maintained in accordance with department procedures and in compliance with state retention requirements. Reports: Utilizing Excel, Word &/or HRIS/payroll programs to produces and/or maintains department's reporting as directed to reflect current &/or historical information, within designated timeframes and format requested (document, spreadsheet, etc.). Documents: Maintains and keeps current all HR "SOP's" on network for department access, and HR "Forms" folder on network for all District access, ensuring most current documents are accessible.
Archiving: Coordinates annual departmental purging/storage of files, and coordinates transfer and/or scanning of same. Administrative Handles incoming calls to provide information regarding HR-related matters and ensures messages are relayed to appropriate party to ensure expedient response. Assists with incoming calls to provide information regarding HR-related matters and ensures messages are relayed to appropriate party to ensure expedient response.
Research: Facilitates the collection and coordination of various data (i.e. surveys, employee acknowledgements, performance evaluations, etc.) for projects as assigned. Written Communications: Prepares business correspondence and/or effectively presents information and responds to requests/questions from internal/external contacts, including but not limited to District managers and staff, vendors, residents and the general public.
As directed, prepares written &/or verbal co
