Human Resources School Support Specialist

Specialist, Human Resources School Support

 

FUNCTIONAL PURPOSE

The purpose of this position is to provide human resource administrative assistance to assigned departments and schools in an effort to support the operational and educational mission of the school district. 

 

DUTIES AND RESPONSIBILITIES:

• Processes employment selection documents such as applications, resumes, letters of reference, transcripts, etc.
• Answers or responds to phone calls, emails, faxes, or other communications to assist staff members, applicants, or district leaders with questions related to areas of human resource responsibility.
• Audits files, databases, and other documents to ensure compliance and assists with efficient retrieval of information.
• Assists new employees with onboarding and the orientation process to ensure essential payroll, benefit, I-9 verification of appropriate forms of identification, and other employment related documents are completed as well as assists with presenting information about the district and essential policies.
• Assists employees who are separating employment either voluntarily or involuntarily by completing essential documents related to pay, benefits, exit surveys, etc.
• Assists with the maintenance of databases related to background checks on existing employees, privately contracted third party employees, or certified or non-certified contracted employees.
• Processes internal employee actions such as department transfers, promotions or demotions, retirements, suspensions, pay changes, terminations of employment, etc.
• Assists with special projects or work assignments related to human resource or district compliance or actions to meet strategic district educational objectives through administrative human resources actions.
• Responsible for maintaining accurate contract lists by site. Preparing contracts and ensuring all are received back and filed. Knowledgeable of contract codes and how to confirm accurate contract status for the licensed individual. Ensuring accurate contract information is in the system.
• Responsible for maintaining position control in HR system. Responsible for making sure vacancies match with job postings and someone is not hired if there is not a vacant position.
• Responsible for maintaining who is hired temp and/or mid year and following up to see if need to be removed or hired at the appropriate time.
• Responsible for preparing and maintaining evaluation lists. Understand and be able to explain the various type plans and set employees up on the correct plan. Enter plans into NCEES and monitor for completion and deadlines. Ensure NCEES is clear and cleaned up before system closes on June 30 of each year. EX: confirming not on 2 plans, if not evaluated in NCEES then this must be the option selected under My Staff page, archive inactive, etc.
• Maintain evaluation list for those no evaluated in NCEES - send reminders and ensure all received yearly
• Performs related duties as assigned.

 

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles, policies, and practices of Human Resources Administration.
• Knowledge of federal, state, and local employment laws as well as WSFCS Board of Education policies.
• Knowledge of the public education work environment.
• Knowledge of state and federal guidelines regarding required employment information and human resource industry protocol for storing employee personal and medical records.
• Knowledge of evaluation system and rules for type plans for those being evaluated
• Knowledge of contracts and who gets contract and type contract
• Ability to communicate clearly orally as well as in written and electronic formats.
• Ability to act as a district representative and provide positive customer service when dealing with applicants, members of the public, and staff.
• Ability to use a computer or other electronic devices for the purpose of communication, data recording, location of information, and presentations.
• Ability to follow district policy as well as state and federal guidelines regarding employment documents, payroll, medical and personal data as well as HIPAA privacy requirements.
• Ability to collaborate with staff members representing various levels within the school district to identify and solve problems.
• Ability to organize and maintain important documents and files related to employee personnel files electronically and physically to allow for efficient retrieval.
• Ability to plan, manage, and prioritize work to meet deadlines.
• Ability to maintain confidentiality and discretion in all circumstances.
• Skill in Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams Meeting, as well as Google Drive.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Minimum: Two-year Associate's Degree or comparable professional certificate or HS Diploma/GED plus two years of general office experience or equivalent combination of education and experience.
• Desirable: Bachelor's Degree in Human Resources, Business, or another related field and one year experience working in human resources or office administrative environment.

 

CERTIFICATION AND LICENSURE REQUIREMENTS:

  N/A

 

 

Pay Grade 66 - $3,021 Minimum Monthly Salary - Full Time - 12 Months

PHYSICAL WORK DEMANDS:

 

 

 

 

PHYSICAL

ACTIVITY

FREQUENCY

C - Constant

F - Frequent

O - Occasional

I - Infrequent

NR - Not  Required

 

 

 

 

PHYSICAL

ACTIVITY

FREQUENCY

 C - Constant

 F - Frequent

 O - Occasional

 I - Infrequent

 R - Not Required

Climbing/Balancing

I

Lifting/Carrying

O up to 20 lbs.

Crawling/Kneeling

I

Grasping/Twisting

O

Walking

F

Reaching

F

Running

I

Pushing/Pulling

O

Standing

F

Fingering/Typing

C

Sitting

F

Driving

I requires driving car between sites

Bending/Stooping

O

Others:

 

 

In compliance with Federal Law, Winston-Salem/Forsyth County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age, or disability.