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Form of workJob Summary
The HR Specialist will support the Manager / Generalist, HR Business Partner in all HR functions in alignment with business objectives at the station level. This role will assist in the administrative/ coordination aspect of day to day activities associated with employee/ labor relations, performance management, staffing, turnover and retention, terminations, employee records, legal compliance, compensation, recognition and benefits administration. This role will support HR professionals by role modeling and demonstrating the company's core values of people, professionalism and partnership as a way we conduct business and ourselves.
Job Responsibilities
- Support in the administrative aspect of day-to-day station HR activities for employees, supervisors, and managers
- May assist in with preparation of human resources reports such as attendance, new hire and turnover reports
- Completes required paperwork for HRIS processing and or other related employment/ data matters
- Assist with employee onboarding
- Conduct reference and background checks
- Arrange and schedule meetings and interviews
- Assist with planning and coordination of recruiting events
- Assist in the planning and implementation of employee special events
- Greet visitors to the department and respond to routine HR inquiries from employees
- Ability to deal sensitively with confidential material and to communicate with various levels of management, establish work priorities and to work independently
- Maintain employee uniforms (order, administer, sort and sustain)
- Clean, organize, and stock client lounge areas, front office area, conference room, and kitchens. This includes tracking inventory, and ordering office supplies
- Ensure the efficient daily operation of the office functions, including maintenance of supplies and equipment
- Perform various other clerical tasks such as filing, preparing outgoing mail, purchase orders, answering the phone but not limited to
- Comply with company's Standard Operating Procedures (SOP) and policies
Qualifications and Competencies
- High School or equivalent diploma
- Minimum of 1 year of relevant experience
- HR or office experience
- Experience using MS Excel, Word, PowerPoint and Outlook. Internet savvy
- Preferred: Experience using applicant tracking systems and mining applicant databases
- Flexibility: Rapidly adapts to new information, changing conditions, or unexpected obstacles
- Excellent attention to detail with the ability to follow through on assigned tasks
- Superior customer service skills
- Strong communication skills, able to clearly articulate position with clarity at all levels
- Ability to provide a high level of service to internal and external customers
- High energy and high motivation, with tolerance for high administrative demand
- Great work ethic, results oriented
- Sound interpersonal and organizational skills
- Able to collaborate on projects, maintain effective relationships
- Proficiency in spoken and written English
Equal Employment Opportunity Statement
Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.
About us
Swissport International Ltd. is the leading Ground Services Provider to the aviation industry. Swissport is employing over 60,000 dedicated professionals, serving over 700 client companies at 269 stations in 48 countries on five continents. Swissport delivers unparalleled value in the areas of Ground Handling, Cargo Services, Executive Aviation, Travel Services, Fueling and Aircraft Maintenance. We strive to operate with the core values of People, Professionalism, and Partnership in all that we undertake. Our mission is simple - "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience".
