Hr Billing Assistant

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The HR Billing Assistant position is responsible for the timely and efficient processing of recurring HR payables, including but not limited to Temp Agency Invoices, HR Consultant Invoices, HR Subscriptions, and various other miscellaneous expenses. This position will work closely with the finance team to ensure proper documentation and payment processing is adhered to with diligence and accuracy. This position will also provide HR records and general administrative support.

Responsibilities

• Billing, Invoices, and Reports
  • Process vendor invoices via GLOVIS internal systems
  • Research and answer HR billing questions
  • Review and edit payment submissions in response to HR leadership and Finance Department inquiries
  • Reconcile Temp Agency invoices to Paycom record of hours
  • Follow-up with vendors to ensure accurate billing
  • Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor) questions and requests for information
  • Develop knowledge around vendor term agreements to implement sound prioritization methodologies
  • Review and verify accuracy of billing and supporting documentation as required
  • Ad hoc reports for Executive Leadership as needed
• Record Maintenance and Special Projects
  • Support proper HR Records Maintenance
  • Organize and file Employee records
  • Provide General Administrative support as needed
  • Special projects and additional duties as assigned
• Other Duties as Assigned

Compensation

$23.00/hour

Benefits of working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

• Benefits may vary by location. All benefits pursuant to Company policy

Skills

• Reading Comprehension Required Understanding written sentences and paragraphs in work-related documents
• Mathematics Required Using mathematics to solve problems
• Written Comprehension Required The ability to read and understand information and ideas presented in writing
• Information Ordering Required The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations)
• English Language Required Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Customer and Personal Service Required Knowledge of principles and processes for providing customer and personal services
• Economics and Accounting Preferred Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data

Education & Experience

• High School Diploma/ G.E.D. Required, Associates Degree Preferred
• 0 - 1 Year of Experience Required
• Experience in Accounting, Billing, and/or Human Resources Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 25 lbs.
• Carry up to 25 lbs.
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure.
• Communication with employees and field partners will be primarily conducted via phone and email.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.