Hr Admin Assistant

The Administrative Assistant provides clerical support and other assistance as needed to the Human Resources department.
Requirements
Minimum qualifications:
High school diploma or equivalent. Previous office experience preferred. Experience working in HR department preferred
Knowledge, Skills, and Abilities Required:
1. Excellent written and oral communication skills.
2. High level of organizational skills.
3. Excellent customer service skills.
Duties and Responsibilities:
People Services
• Answers, screens and transfers intake calls.
• Welcomes and directs visitors.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes and other related documents.
• Responds to administrative inquiries and questions.
• Maintains office supplies and coordinated maintenance of office equipment.
• Manages and responds to the department physical and electronic mail.
Talent Acquisition Support
• Provides support to talent acquisition team including, following up with details and resources for pre-employment inquiries via in person, email or phone contacts.
• Assist recruiters during the pre-employment period, proactively providing information and paperwork, facilitating scheduling interviews when requested
• Responds to support the needs of leaders and employees by answering questions
Onboarding/Off-Boarding Support
• Initiates and assists in the tracking of the employee off boarding transaction process to ensure completion in timely manner for onboarding and off-boarding processes within multiple electronic platforms.
• Assists People Development Onboarding team with newly hired St. Peter's employees as needed and the building of new employee's electronic and physical files.
Employee Relations
• References policies and procedures to ensure consistent and accurate responses to employee related issues and inquiries, and compliance with practices for accreditation and data integrity.
• Provides accurate and timely information for employment verification requests
• Processes Tuition Assistance applications
• Manages and organizes physical employee files and prepares them for regulatory audits, inspections and storage.
Learning & Development Support
• Assists with electronic and in person meeting coordination to include, scheduling, inviting, taking minutes, arranging follow up and facilitation of connection to resources.
• Guides leaders, employees and providers to connections of desired resources for support, learning and development.
Performance System Support
• Supports requirements for periodic reporting and follow up for leaders, employees and providers in response to scheduled needs or performance excellence requirements.
• Facilitates connections between Operations, Wellness Committee, Employee Experience, and Benefits administration.
• Performs other job-related duties as assigned.
Salary Description
$19.96 - $29.08