Guardian Ad Litem Office, 1St Circuit- Administrative Specialist Ii - 21015415

Requisition No: 796502 

Agency: Justice Administrative Commission

Working Title: GUARDIAN AD LITEM OFFICE, 1ST CIRCUIT- ADMINISTRATIVE SPECIALIST II - 21015415

Position Number: 21015415 

Salary:  $31,200.00 

Posting Closing Date: 03/31/2023 

STATEWIDE GUARDIAN AD LITEM OFFICE

ADMINISTRATIVE SPECIALIST II

IMPORTANT! - Please navigate to the following website: www.guardianadlitem.org to apply for this position:

• Click on the "Career Opportunities" icon.
• Scroll down to the link, "Submit Your Guardian ad Litem Employment Application Here."
• Complete the "mini" job application and attach your current resume.
• Select ESCAMBIA for the job location

OR

• Submit your mini application and resume directly to C1.Apps@gal.fl.gov

ABOUT THE ORGANIZATION

The Statewide Guardian ad Litem Office is Florida's award-winning, state-funded child advocacy organization. With more than 10,000 staff and volunteers, that includes more than 180 attorneys.  Its primary focus is the powerful and effective representation of Florida's abused, neglected, and abandoned children. Most of these children are abruptly removed from their homes, and sadly, many end up in foster care. The Office's mission is to provide the most vulnerable children in Florida with an adult from their community who will be a consistent, positive presence in the child's life as a part of a multi-disciplinary team that may include trained volunteers, pro bono attorneys, staff attorneys, and child welfare professionals providing the highest quality community advocacy and legal representation to protect each child's rights and best interests. A critical function is to provide dependency judges with thorough and accurate information regarding the children under the court's jurisdiction. The Office's core values strongly reinforce and enhance its mission. Those values are:

• Commitment to Children
• Communication Built on Trust
• Collective Empowerment
• Collaboration
• Courtesy

An excellent overview of the Statewide Guardian ad Litem Office can be found at www.guardianadlitem.org.

As an employee with the State of Florida, your benefits are a significant part of your compensation with 19 percent of your total compensation coming from the benefits that the State offers. As a fulltime employee, your employee insurance rate will be significantly lower due to the contribution of the State of Florida. In fact. In fact, single coverage is as low as $50 per month with family coverage costing only $180 per month.

While the rates are higher for halftime employees, health insurance options are still available to you as long as you are in a salaried position.

BENEFITS PACKAGE: 

• State of Florida Retirement package - Pension or investment plan (3% employee contribution required)
• (9) Paid state holidays
• Paid personal holiday
• (13) Paid sick leave days
• (13) Paid annual leave days
• Life insurance $25,000 is provided by the state at no cost to you for all FTE positions.  Employee may purchase additional coverage
• Public Loan Forgiveness Program
• Tuition Waiver Program

ABOUT THE WORK

This is responsible work performing a variety of secretarial, administrative support, and clerical duties for a State of Florida Guardian ad Litem Office.   Duties may include such functions as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

The Administrative Specialist II may also:

• Establish and maintain a comprehensive office filing system, ordering and maintaining supplies, answering multi-line phone systems and other clerical duties as needed
• Establish and maintain working relationships with employees, volunteers, state courts system personnel, vendors, judges and non-judicial officers and the general public. 
• Will work independently and must exercise discretion in dealing with confidential and sensitive information.  Work is performed under general supervision.

ABOUT THE EDUCATION AND TRAINING GUIDELINES

• Must have a standard high school diploma or equivalent and a minimum of 2 years of administrative support experience, one year of which was in an Administrative Specialist I or comparable position. 
• Graduation from an accredited four-year college or university, two-year college or vocational school may substitute for the recommended experience on a year for year basis.  The Executive Director or designee may waive the required training and experience requirements.

ABOUT THE KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative and clerical procedures and systems. 
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 
• Knowledge of computer software applications including Outlook, Excel and Word.  Ability to talk to others and convey information. 
• Ability to respond patiently with the general public.  Ability to maintain confidentiality concerning sensitive information.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.