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Form of workWhy Allegis Global Solutions? Allegis Global Solutions is a part of Allegis Group, the #1 Staffing Agency in the United States. We are a privately held organization and we support some of the largest Fortune 500 companies in the world and span a wide variety of industries.
Working at AGS and why you will love it... Are you looking to make an immediate impact on your next team? Are you searching for a company that has a passion for people, culture, and career development?
By becoming an AGS employee you are adding to our culture of diversity and collaboration; we're dedicated to supporting our team members, clients, and the communities we serve, while maintaining a commitment to excellence in all we do.
We don't just hire talent for our clients - we embrace it, strengthen it, and celebrate it every day; through every action we take, in every hallway and every office, all around the world!
Job Summary
This position is responsible for the development and management for the Global Executive Assistant population to ensure growth, development, and high performance across the globe. It also functions as an Executive Assistant and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations involving the clerical and administrative function of the corporate office. Responsible for meeting and event planning in partnership with the Communications team. Responsible for confidential and time sensitive material. A wide degree of creativity and latitude is expected. This position supports the President.
Responsibilities:
Provide high-level administrative support to the executives of varying levels, i.e. presentations, handle tasks of a highly confidential nature, reports, travel and lodging, itineraries, personal expense reports and other tasks, meeting minutes, calendars, etc.
Manage the global Executive Assistant(s) and Administrative Assistant(s) team. Responsibilities include but not limited to, hiring/selection, daily support, annual performance reviews, and continuous professional development.
Ensure the administrative support provided across the globe is of the highest quality and meets executive needs on a consistent basis.
Support and/or coordinate the administrative tasks associated with large scale company events (with team of EAs) to ensure a smooth and organized process. This responsibility includes but may not be limited to travel coordination, lodging, meal selections, transportation, budgets, location setup and preparation, and on-site coordination during event(s).
Support AGS President and represent AGS during Allegis Group Leadership meetings.
Plan, Manage, and Execute Leadership Team meetings with President's senior leadership team.
Act as POC for corporate meetings and events, ensuring all necessary preparations are made.
Manage and approve expenses for the Senior Leadership team globally, including reviewing receipts and utilizing concur.
Act as Office Manager of Corporate: responsibility includes managing seating charts, onboarding coordination with HR, and supporting the Employee Experience.
Maintains and updates calendars and coordinates scheduling and conference calls
Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required. Screens phone calls and dictates messages as required.
May manage additional programs including, but not limited to flower purchases, anniversary gifts, recognition moments, new hire welcome, etc.
5+ years' experience supporting Senior /C suite level Executives
10+ years' experience within an administrative capacity
5+ years managing and leading a team of administrative professionals
Strong proficiency in Office 365 Products
Experience Budgeting and Producing Expense Reports
Certification in C-Vent software for event planning
Demonstrated ability to learn and utilize new technologies
Strong written and verbal communication skills
Strong organization and time management skills
Demonstrated discretion dealing with highly confidential information
Experience supporting multiple executives simultaneously
AGS is an Equal Opportunity/Affirmative Action Employer (M/F/Disability/Veterans). We will consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information, or any other status protected by applicable law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process.
