Front Office Receptionist

We are looking for a professional Front Office Receptionist to manage our front desk, along with another admin, on a daily basis and to perform a variety of administrative and clerical tasks. 

This is a key position, as the face of the company, with several responsibilities including answering multi-line phones, directing calls to the appropriate department, answering general customer & employee questions, as well as greeting & assisting all visitors in a positive manner.

What you will get to do:

• Answer phones & greet guests as they arrive
• Email phone messages to proper departments
• Inform department heads when applicants or vendors arrive
• Provide and assist new applicants initial paperwork
• Assist department heads with daily tasks (on an as needed basis)
• Responsible for incoming & outgoing mail via USPS, FedEx & UPS
• Preparing training materials for classes and meetings
• Ordering food for training classes and meetings
• Other duties may be assigned as needed

What we require:

• Intermediate/proficient knowledge of Microsoft Office including Word, Excel & Outlook
• Must be able to write business form letters and emails
• Basic knowledge of CRM – database
• Ability to speak clearly, concisely -- Good grammar skills (written and oral) are necessary to be successful in this position
• Be organized!
• Must have a positive attitude since you will be dealing with in-coming customers’ calls and vendors.
• Must be able to work in a sometimes loud & fast paced environment