Front Desk / Office Admin

Administrative Office Admin

Asplundh Engineering Services

Charlotte, NC USA

Description

In this job, you will be the main contact in providing administrative support for our Charlotte, NC location. In addition, you will assist remotely in helping with our California, Alabama, Massachusetts, and Michigan/Indiana admin team. You will be interacting daily with management, staff, and external contacts. This role is vital for a smooth-running effective operating business. Our office admin will be responsible for completing tasks and duties for the entire office staff, a specific department or an individual who usually serves in a leadership role. Main responsibility, to make sure the office is operating effectively and complete smaller tasks to help other employees and managers efficiently complete larger work items. Some of these tasks include taking minutes, managing employee calendars, making appointments, booking travel arrangements, ordering office materials, and managing records and reports.

Minimum Requirements

• Must pass drug screen test
• Must have a valid driver's license with dependable vehicle
• Perform with minimal supervision, possess excellent organizational skills, and work well under pressure to meet changing deadlines.
• A high degree of interpersonal skills to handle sensitive and confidential situations, demonstrated poise, tact, and diplomacy
• Possess critical thinking skills to be able to evaluate and solve problems with minimal supervision
• Experience with Microsoft's office applications (SharePoint, Teams, Excel, Word,) at an advanced level

Duties and Responsibilities

• SAFETY! Always maintain a safe working environment for yourself and the team, including on site and in office.
• You will be the first face that most people see when they enter an office. Therefore, it is important to represent our company's values and culture from the first contact with employees and guests.
• Serves as a backup to other administrative support across the department/multiple regions as needed.
• Order supplies and equipment, submit and track repair/maintenance orders.
• Process incoming emails and update department servers as the need arises while creating reports and preparing documents using Adobe, DocuSign, MS Word, MS Excel, and PowerPoint.
• Book necessary travel arrangements and manage all travel expense receipts
• You may be asked to travel to assist with other offices for additional on-site support.
• Assisting and directing employees in all administrative questions or concerns
• Manage multiple calendars, including scheduling and coordinating meetings, and conference calls for project and management staff
• File electronic documents, including processing invoices, contracts, supply orders, purchase requests, and expense reports
• Performs other duties and responsibilities as assigned per management

An applicant can assume that this position will grow with time and experience, ultimately future opportunities stem from increased autonomy and experience applying tasks above.