Facilities Maintenance And Operations Planner/Scheduler

Basic Qualifications

Basic Qualifications

• 5-7 years of related work experience in the field of maintenance
• Must possess a valid Massachusetts state trade license.
• College background with degree in Facilities Management preferred.
• 10 years Related technical or vocational training/experience will be considered in the absence of degree.
• Knowledge and training on computerized maintenance management systems (CMMS).
• Five years' experience on the development of preventive and predictive maintenance programs.

Additional Qualifications and Skills

Additional Qualifications:

• Strong understanding of planning and scheduling techniques
• Skilled in organizing resources and establishing priorities.
• Possess a strong attention to detail with excellent time management
• Possess program controls/scheduling experience in facilities maintenance.
• Strong interpersonal and communication skills (written and verbal) required.

Technology Skills Required: Advanced Microsoft Excel skills including extensive experience designing Pivot Table reports. Demonstrated proficiency in desktop and smartphone technology platforms and applications, including Microsoft Office (word processing, spreadsheet and database). Familiarity with equipment diagnostics, bar-coding, and related technologies desired.

Additional Information

Emergency Status Designation: Critical Operations Personnel

Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University's COVID-19 Information Website.

Position Description

Duties and Responsibilities:

1. Asset and PM Systems Management Responsibilities

1. • Responsible for maintaining and managing Asset and Preventive Maintenance data in Maximo, for all HMS Assets, in accordance with established data standards and structures.
   • Creates new Assets, updates existing Assets, and decommissions Assets when removed from service.
   • Configures and maintains Preventive Maintenance programs in Maximo, in accordance with customer agreements.
   • Designs reports utilizing Microsoft Excel to provide Asset, PM Program, and related Work Order information to HMS, as well as FMO Building Maintenance Services supervisors and managers.
2. • Works with Associate Director and Supervisors of Maintenance to efficiently schedule and coordinate daily work orders. Maintains the CS Maximo work management system which includes asset management, preventive maintenance, and procurement.

1. Shutdown/Impairment Request Coordination and Work Order Oversight

1. • Receive and review utilities shutdown requests as submitted by construction team. Requests range from the following: plumbing, electrical, mechanical, fire panel/smoke detection, sprinkler/fire suppression.
   • Assign staff to walkdown the proposed work area completing investigation forms.
   • Review and submit walkdown investigation form to FOM, HMS scheduler and construction team.
   • Coordinate staff to perform shutdown on approved FOM's date and time.
   • Responsible for reviewing open work order cabinets and following up on past due work orders.
   • Works with event staff in coordinating facilities assistance.
   • Maintain shared out of office calendar with the HMS Facilities Call Center.
   • Creates Billable projects for PM and CM work orders.
   • Continuously improves the quality of FMO services by leveraging new technologies, creating, or revising procedures and processes to elevate team effectiveness.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Physical Requirements

Physical Requirements:

• Must be able to frequently walk up and down stairs, ladders and be on your feet for extended periods of time.
• Able to push, pull, bend stoop and kneel.
• Must be able to lift in excess of 50lbs and assist others to do the same

Job Summary

Position Summary: Energy & Facilities (E&F) operates and manages Harvard's energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, as well as 24/7 facilities -related call, alarm monitoring and dispatch center. E&F provides a broad portfolio of labor-based services, including building maintenance, landscaping and custodial to a large portion of the University, as well as engineering, technical, and sustainability services. Facilities Maintenance Operations (FMO) a department within E&F, offers primary building maintenance, landscape, fire safety, custodial and event support services to Harvard schools and departments on a fee-for-service basis. All services are provided in strict accordance with regulatory requirements and customer-determined standards.

The Facilities Maintenance and Operations Planner/Scheduler is responsible for the CMMS activities which include work order management, asset management & reporting.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.