Executive Assistant To The Ceo

Looking for an AWESOME ASSISTANT to support a high-energy and fast-moving CEO in everything business and personal and keep him free to do what he does best (Speaking, Podcasting, Media Appearances, Cybersecurity Expert, Raising Capital & Acquisition Activities, Coaching and Business Development). He is a true serial entrepreneur and always has 87 new thoughts daily. Keeping him organized and facilitating communication with his team, will be your primary focus.

His vision is huge, and the journey is exciting and adventurous because his companies are in high-growth mode with one going public and lots of media attention.

Find out about him here
Instagram: @mrrickjordan
Podcast: On Apple and Spotify (click one)
LinkedIn: Rick Jordan

Or just google Rick Jordan (and no he's not 64)...

Your time and flexibility will be demanding, and you being highly available at all times is crucial. Keeping up with him will be your greatest measure of success.

Being ALL IN is what he needs from you.

You will personally support the CEO by being an extension of him and being with him almost always Executing business and personal tasks on his behalf, organizing his schedule, and facilitating and filtering his internal and external communications. Specifics would be arranging travel and accommodations, being diligent on email organization and response (to maintain a reputation of prompt reply), taking meeting notes, being a second set of ears in all meetings, informing and prioritizing of projects and deadlines, booking personal appointments, managing home related items, and anything else that may be asked. To do this role properly you should have a detailed understanding of the full Google Workspace (G-Suite), Dropbox, Monday.com (or similar project management apps) and be extremely fast at solving problems.

Your experience as an executive or administrative assistant in the past is required.

CHARACTERISTICS & RESPONSIBILITIES:

• You love abstract thoughts and can translate them into specific action
• You are super responsive, keeping the CEO in fantastic light with communications
• You are unwavering in protecting the CEO's reputation
• You are extremely trustworthy, discrete, and capable of the utmost confidentiality in both business and personal matters
• You support and commit to the CEO by getting their back no matter what in public view
• Assertive in ensuring that the CEOs directives are distributed and conveyed to his team
• Unshakable poise in conflict scenarios and can de-escalate while standing firm
• Love disruption of stale methods and challenging the status-quo
• Able to travel frequently and with short notice
• High-energy, well spoken and engaging - You draw people in
• Able and comfortable to interface with celebrities and high-profile individuals over the phone, Zoom, email, and in person
• Encouraging and uplifting while also smoking out bullshit
• Profiling all first-time contacts to brief the CEO on who he is meeting with
• Research and conduct data to prepare documents for review and presentation to boards of directors, investors and executives
• Provide real-time scheduling support by booking appointments and preventing conflicts
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Open, sort and organize incoming emails, and other correspondence for the CEO
• Keep the CEO organized and inform him of deadlines and commitments
• Handle general office tasks
• Greet and assist visitors

CODE WE OPERATE BY:

• Do It
• Solve It
• Own It
• Acknowledge Reality
• Thrive under pressure

TOOLS AND CONCEPTS YOU ARE FAMILIAR WITH:

• Zoom
• Google Workspace (G-Suite) / Word / Excel
• Instagram / Facebook / LinkedIn / TikTok / Twitter
• Trello / Monday.com / Basecamp
• Media, Podcasts, and other public appearances
• General business acumen

EXECUTIVE ASSISTANT REQUIREMENTS:

• Proven experience as an executive assistant or other relevant administrative support experience
• Excellent with tech, including social media
• Desire to be proactive and create a positive experience for others
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional, modern, assertive, and in plain english level of verbal and written communication
• Able to work Full-Time in the Office
• Frequent travel with some needing a passport