Executive Assistant To The Ceo

Job Type

Full-time

Description

The American Counseling Association (ACA) is the world's largest organization representing professional counselors in various practice settings. Our vision: Every person has access to quality professional counseling to thrive. Our mission: Promote the professional development of counselors, advocate for the profession, and ensure ethical, culturally-inclusive practice. Our values: Diversity, Equity & Inclusion, Integrity, Proactive Leadership, Professional Community & Relationships, Scientific Practice & Knowledge, Social Justice & Empowerment. ACA acts in accordance with the ACA Strategic Framework; focused on achieving outcomes of critical and strategic importance.

All American Counseling Association team members are encouraged, supported, and expected to demonstrate The Way We Work Values: Be Flexible, Be Creative, Be Empowered, Be Inquisitive, Be Collaborative and Be Respectful.

POSITION SUMMARY

The Executive Assistant ensures a high-functioning executive office with experienced, diplomatic, and proactive support to the CEO. The Executive Assistant will be required to learn about and understand the structure of ACA both internally and externally in order to provide senior-level assistance to the CEO to help ACA make progress on organizational initiatives. This includes the coordination of activities and ensuring timely flow of information to and from the executive office. This position will handle details of a highly confidential and critical nature and must function efficiently and effectively in a fast paced professional environment.

In addition to the below list of responsibilities, the Executive Assistant will carry out assigned tasks that are consistent with the general responsibilities of this position.

RESPONSIBILITIES

• Provide experienced C-suite administrative support and coordination to the CEO including calendar management, drafting correspondence, making travel arrangements, preparing expense reports, drafting reports, presentations, and background materials for the CEO.
• Provide assistance in organizational initiatives including but not limited to the compilation and maintenance of reports such as for ACA strategic plan, road map progress, and CEO dashboard. Also, prepares related internal communications.
• Anticipate the CEO's needs and act accordingly by proactively bringing together appropriate people and resources to support in addressing issues.
• Manage requests, logistics, travel arrangements, and expense reimbursements for elected leaders to attend ACA and external events, including ACA Annual Conference.
• Prepare, produce, and distribute background and briefing materials and itineraries related to CEO's meetings, presentations, conferences, and travel.
• Attend annual conference and provide administrative assistance during Governing Council, Executive Committee, and other governance meetings.
• Serve as project manager on assigned initiatives, leading the design, planning, and execution of activities and tactics.
• Serve as a project team member on assigned projects.
• Represent the CEO in a professional and congenial manner in person, telephone conversations and in written correspondence. Research, prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
• Manage assigned budget areas, including reviewing/approving invoices, tracking expenditures, and preparing reports.
• Identify, engage, and oversee relationships with external consultants as needed.
• Create and monitor budgets to ensure that revenue and expenses are kept within established boundaries.
• Review financial information for accuracy, such as invoices for services and materials, hotels, subcontractors, etc. and code for accounting.
• Provide administrative support to other groups as requested.
• Perform other duties as assigned.

Requirements

• Bachelor's degree required or related/related years of experience.
• Minimum of 5-7 years of experience, ideally in a high-performing environment with supervisory and/or project management experience.
• Strong analytical and quantitative skills and demonstrated critical thinking ability.
• Outstanding interpersonal and diplomatic skills and a high-energy approach to staff and volunteer management.
• Excellent written and oral communications skills, including assisting in the creation of presentation materials. Must be able to communicate and represent information for executive level consideration both internally and with board and volunteer leadership.
• Strong organizational and computer skills (MS Office Suite).
• Great attention to detail.
• Proven ability to develop and manage systems and processes, as well as organize and prioritize multiple complex projects and tasks.
• Experience managing budgets and goals.
• Must be able to perform responsibilities with composure under the stress of deadlines.
• Must be capable of exercising highest level of discretion on both internal and external confidential matters.

An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer At ACA, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law.