Executive Assistant To Ceo

INTRODUCTION

A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the Unites States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence, and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard!!

Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.

Requirements:

• Must be fully vaccinated
• Bachelor`s degree and/or Associates Degree
• 3-5 years’ experience (Assisting executive level leadership)
• Strong verbal and written communication skills
• Proficient in MS Excel and MS Word

Responsibilities Include:

• Perform research and development of special reports, analysis and presentation information and management of data to support departmental operations; prepares necessary information to respond to all inquiries and submits detailed reports of findings.
• Answer, screen, and maintain log of incoming calls; researches and resolves low impact issues; refer high impact issues to appropriate personnel; follows-up to ensure incoming issues have been properly addressed and resolved.
• Perform a variety of accounting related functions including but not limited to processing vendor invoices, subscriptions, and professional memberships applications/renewals; assisting in the preparation and analysis of accounting information for budget reporting, contract negotiating, special project administration; inputting weekly payroll and time reporting and processing expense reports.
• Liaison with members of the mayor’s staff, PFMC Board, City Council, and Gas Commission, as well as internal and external clients and customers to coordinate of meetings, gather information and correspondence; greet visitors and determine whether they should be given access to specific individuals.
• Draft and edit responses to request for information and produces documents for the PUC, Public Advocate, Philadelphia Gas Commission, and any other agency requesting information including but not limited to such correspondences as letters, memos, talking points, proposals, etc.
• Attend various meetings as requested to maintain a keen awareness of all day-to-day operations; prepares written and verbal summary reports for Chief Executive Officer as necessary; track and follows up action items for Chief Executive Officer’s office.
• Mentor all lower-level divisional administrative support staff ensuring they are properly trained in various software packages used for tracking budgets, metrics, projects, personnel, contracts, vendors, etc. as well as policies, procedures, and protocols.
• Oversee and coordinate administrative staff projects by determining assignments, developing timelines, and providing leadership to ensure timely project completion.
• Manage and maintain Chief Executive Officer's schedules including meetings, conferences, business trips, travel arrangements, etc.
• Perform general office duties such as ordering supplies, maintaining data management systems, preparing, and processing office forms such as personnel 141, expense reports, requisitions, etc. and filing and retrieving corporate documents, records, and reports.
• Manage and maintain office attendance records including the scheduling and use of personal, sick and vacation leave.
• Perform other special projects and assignments as directed.

Qualifications:

• Associates/ Bachelor`s Degree in Business Management or related field of study is strongly preferred.
• 3 – 5 years relevant experience working for a senior level executive; preferably in a utility industry.
• Must have leadership ability with a willingness to lead, take charge, and offer opinions to provide guidance to lower-level peer group and maintain a high level of ethics in handling sensitive and confidential information.
• Must have organizational, technical, and analytical skills with the ability to handle multiple tasks adjusting priorities to meet shifting demands, ambiguity and project timelines while working independently.
• Must have mathematical/problem solving skills with the ability to apply learned mathematical skills to business processes to process purchase orders, review budget information, recognize and correct potential issues/discrepancies, etc.
• Must have verbal and written communications skill’s ability to build long-term constructive and cooperative working relationships with co-workers, vendors, management, and outside agencies and produce documents for targeted readers as well as mixed audiences.
• Must have troubleshooting and follow-up skills with the ability to identify problematic situations and resolve.
• Must have knowledge of general office procedures, systems, and terminology such as word processing, managing files and records, faxing, copying, scheduling, e-mail, etc.
• Must have documentation and recordkeeping skills with the ability to compile, review and data enter a variety of information manually and electronically and in compliance with corporate policy.
• Must have interpersonal skills that reflect a customer-service oriented approach to daily tasks and improve the public image of PGW
• Must be proficient in the use of Microsoft Office, Outlook, and accounting software such as Oracle, Quicken, etc.

EEO STATEMENT

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Salary: From $80,000.00 per year

Benefits:

• Health insurance

Ability to commute/relocate:

• Philadelphia, PA: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)
• Associates Degree

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)
• Executive Assistant: 3 years (Required)

Work Location: One location

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