Description:
Job Description:
This position will be responsible for scheduling, travel card expense processing, submitting reimbursement and other administrative support as needed for 3 of our VP level staff. This person needs to be adept in Google and Outlook calendaring systems; an effective communicator, and familiar working within MS Office. We would prefer if we could find someone who has worked in an EA capacity before and preferably at USC.
Purchase Order Information - CAMPUS ONLY (We will need the PO before the candidate can start on assignment)
Has the PO already been approved? NO
If so, what is the PO (Lawson or eMarket): TBD
Is your PO grant or gift funded? Neither
Will the PO be tied to multiple workers? No
Sourced/Recruited
Interview Process: (phone/video/in person etc.): video
What are 3-5 "Must-Haves" that you want to see in a resume?
This person needs to be adept in Google and Outlook calendaring systems.
An effective communicator.
Familiar working within MS Office.
What are the required levels experience, education?
Prior Executive Assistant experience.
Preferably worked at USC before.
Supplier Pre-Screening Interview Questions:
What is their experience supporting executive level staff?
How many executives have they supported at one time?
On a scale of 1-10, 10 being expert, how proficient are they with Google Calendaring and Outlook calendaring?
Campus - Non-Clinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)
CORE
Background
Social Security Trace
7 year worked and lived found by SSN
County Criminal F&M - 7 year
Federal Criminal - 7 year
Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment & Discrimination Pamphlet
Campus is urging and strongly recommending the flu vaccination for Campus
ON-CAMPUS: COVID 19 vaccination requirements:
Proof of full COVID 19 Vaccination + Booster (s)
Minimum timeframe - Six (6) months after your primary series, either a second dose of Pharmaceutical or Moderna; two (2) months after receiving a Pharmaceutical single dose. Ages 16 and older.
You will have a 30-day grace period to receive your booster after your primary series.
If you completed the Pharmaceutical or Moderna primary series, you are required to receive a booster no later than seven (7) months after your second dose.
If you completed the Pharmaceutical single dose, you are required to receive a booster no later than three (3) months after your single dose.
MEDICAL/RELIGIOUS-TESTING OPTION:
Unvaccinated individuals with previously approved medical or religious exemptions may retain an exemption from the booster requirement.
PROOF OF NEGATIVE COVID TEST WITHIN 72HRS OF REPORTING
TESTING ONCE PER WEEK WHILE ON ASSIGNMENT