Job Description
Job Description:
Under direct supervision, position performs Executive Assistant responsibilities for a Senior Vice
President of Features Business Affairs. This position also assists with the preparation, review and
distribution of various documents and other administrative needs.
Responsibilities
Manages emails and other written correspondence.
Types correspondence, deal memos, reports for supervisor's review and signature.
Arranges executive calendar and schedules meetings and conference calls.
Answers heavy telephones and screens, logs, and places calls.
Maintains and organizes files and documents, both paper and electronic.
Opens, reviews, records, and distributes or organizes mail.
Makes photocopies of reports, documents, and other materials.
Maintains various files, records, indexes, and logs
Creates and maintains schedules and reports.
Responds to inquiries, orders supplies.
Tracks and prepares various reports.
Performs research and other related duties as assigned.
Work with other department executives and assistants to ensure that all relevant databases
and reports are regularly updated and maintained.
Coordinates with other departments, such as Legal, Physical Production, Creative and
Finance as needed.
Performs other duties as assigned.
Requirements
Previous business affairs assistant experience preferred at least 3 years.
Previous entertainment industry experience as an assistant at a studio legal or business
affairs department, production company, entertainment law firm or agency essential.
Bachelor's degree preferred.
Typing at 60 wpm.
Must have superior proficiency with MS Word, Excel, Outlook, Teams, WebEx, Power Point
and Adobe Acrobat.
Must have knowledge of the entertainment industry, and in particular the film and streaming
business.
Must have knowledge and experience of file set-up, maintenance, filing procedures, basic
math, spelling, grammar, punctuation, English usage and report and letter formats.
Must have excellent organizational skills and be able to independently prioritize work.
Confidentiality and discretion are essential.