Executive Assistant For Ceo

What to join a growing team? Like to be busy and challenged? A CEO of several entrepreneurial enterprises, including HailSolve and Rolling River Ventures, is in need of an executive assistant that will support his business activities. The ideal candidate will have the ability to exercise good judgment in a variety of situations, complementing every task with strong written and verbal communication, administrative, and organizational skills.  The person must be able to work independently on the projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities with confidentiality and discretion.

Key qualifications would include:

• Interpersonal skills, notable attention to detail, outstanding time management and organizational skills
• Self-starter with a can -do attitude 
• Ability to handle multiple activities or projects simultaneously

• Clear understanding of Google Suite

• Proficient in researching abilities including ability to summarize detail for review

• Critical thinking skills

• Valid Driver’s license with proof of insurance and reliable transportation

Essential Functions:

• Managing the CEO's schedule for work and personal to ensure high efficiency and productivity.
• Planning and scheduling meetings, conferences and travel arrangements
• Maximizing the CEO’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Handle dedicated correspondence, make quick decisions about what calls, emails, and meetings that are important and which can be rescheduled at a later time
• Coordinate and prepare monthly expense reports with detail summary of spending and costs
• Run day to day errands and coordinate special events, including conferences, investor meetings, business luncheons, etc
• Track progress on projects/ideas and assignments including taking the lead when necessary
• Answer incoming calls and assist callers in a prompt and professional manner
• Collect and distribute incoming mail daily; notifying agents and staff of received mail and packages
• Collect and scan earnest monies and closing documents, following proper process for collection
• Participate in event committee planning and meetings

Position Details:  

• Full time, 40 hrs per week, Monday through Friday with a periodic need for a weekend day.  
• Travel < 10%; must have reliable transportation
• Ability to lift up to 25 lbs
• Location:  Primarily in Nashville and Middle TN