Executive Assistant

We have an exciting opportunity open with American Water as an Executive Assistant supporting our Finance teams! If you are an experienced professional with a positive outlook and a passion for helping others succeed, this may be the role for you. In this role you will communicate across all levels of the organization, help keep the senior leadership team organized & prepared to achieve their goals, stretch your professional skill set & learn more about the operations of American Water. You should be excellent at managing your time, be highly organized, ambitious, attentive to detail, tech savvy, and excel at multi-tasking! This position is located in our amazing Camden, NJ headquarters and is a hybrid role. Work from home up to 2 days per week!

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.

We are Beautifully Different. We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey.

American Water is the best choice for your next role! With a history dating back to 1886, American Water (NYSE: AWK) is the largest and most geographically diverse U.S. publicly traded water and wastewater utility company. The company employs approximately 6,400 dedicated professionals who provide regulated and regulated-like drinking water and wastewater services to an estimated 14 million people in 24 states. American Water provides safe, clean, affordable, and reliable water services to our customers to help keep their lives flowing. For more information on American Water, visit amwater.com and follow American Water on Twitter, Facebook and LinkedIn.

Primary Role

Responsible for providing advanced and complex administrative support to the Executive Officer and their functional team.

Key Accountabilities

• Coordinates all activities of the executive including (but not limited to): maintains calendars and manages realistic appointment and meeting schedules for the executive staff; assists executive staff with special projects by compiling materials for submission, responding to requests and performing in the function as required by circumstances; coordinates travel arrangements.
• Exercises own initiative, judgment and knowledge in relieving executive staff of procedural and managerial duties. Prepares drafts and finalizes correspondence, reports, statistical data, memoranda and related material as directed. Researches and abstracts information and supporting data in preparation for meetings, board presentation, work projects, reports, etc. Ensures all processes are successfully completed regarding workbaskets, check disbursements and expense statements.
• Establishes and maintains an organized filing system. Maintains the filing system to easily facilitate retrieval and access to materials related to the department. Ensures confidentiality of the records maintained within the department.
• Resolves day-to-day operational issues as determined by scope of authority. Exercises initiative, judgment and knowledge within scope of responsibilities of administrative, procedural and managerial details in day-to-day activity of the department. Effectively handles telephone requests and correspondence in response to departmental inquiries. Maintains effective working relationships with other departments. Assures that all persons visiting the department are treated with dignity and respect.
• Coordinates department workflow. Maintains and orders equipment and supplies.

Knowledge/Skills

• Knowledge of advanced secretarial procedures and executive protocol.
• Advanced demonstrated ability using Microsoft Office Suite (Word, PowerPoint, Excel).

Experience/Education

• High School Diploma/GED required.
• Associate's Degree in Secretarial Science and /or CPS designation preferred.
• Minimum of five (5) years experience supporting senior managers and teams.

Other

This position is located in our amazing Camden, NJ headquarters and is a hybrid role. Work from home up to 2 days per week!

Competencies

Champions safety

Customer obsessed

Cultivates innovation

Nimble learning

Drives Results

Collaborates

Join American Water...We Keep Life Flowing™

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they are an individual with a disability, protected veteran or other status protected by federal, state, and local laws.