Executive Assistant

Executive Assistant:

PFA (Pacific Financial Association) Transportation Insurance and Surety Services has been a leader in the industry for 20+ years. “What You Need, When You Need It.” is our mantra at PFA. Each and every day, we are committed to providing you with the right solutions and strive to help you be successful to achieve all of your business goals.

We are looking for an Executive Assistant to support our CFO and CEO. The Executive Assistant provides logistical support in a one-on-one working relationship with the CEO and COO. Serves as a liaison to the board of directors and senior management teams. Organizes and coordinates executive schedules and oversees special projects.

Job Responsibilities:

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Ensures all meetings run smoothly, inclusive of confirming attendees, preparing documents, ordering lunch, booking conference rooms, and providing all A/V needs
• Follows direction accurately, handling matters expeditiously, proactively, and following through on projects to successful completion
• Composes written email, letters, or documents grammatically correct
• Accurately tracks expenses for CEO/COO and others by managing receipts and submitting expense reports to accounting
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies
• Maintains discretion and confidentiality with all information and relationships
• Takes notes and distributes meeting minutes, agendas, and meeting packages
• Manages reception staff responsibilities
• Assist in any other project or duties as requested by CEO/COO

Job Qualifications:

• Bachelors degree
• Two to five years of experience supporting C-Level Executives
• Proven ability to handle confidential information with discretion
• Expert level in written and verbal communication skills
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Highly resourceful team player, with the ability to also be extremely effective independently
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms

Compensation package:

• $60,000 - $65,000 salary
• Medical insurance plan (PPO or HMO)
• Dental insurance plan
• Vision insurance plan
• Life insurance plan
• 401k savings plan with company match
• Incentive bonuses
• Paid time off
• Paid holidays
• Tuition assistance
• Professional development support
• Employee referral awards
• Car wash service

Physical Demands:

• Push, pull, lift up to 25 pounds
• The work environment is generally quiet and of a normal temperature