Executive Assistant

Job Description
Wedbush Securities is one of the largest securities firms and investment banks in the nation. We provide innovative financial solutions through our Wealth Management, Capital Markets, Futures and Advanced Clearing & Prime Services divisions. Headquartered in Los Angeles, California with over 100 offices and more than 80 correspondent offices, our commitment to providing relentless, customized service is the foundation of our consistent growth.

The position is responsible for providing high level administrative support to executive level management and providing business support to the Chief of Staff.

• Prepare executive summaries, presentations, correspondence, and memos
• Maintain and update contact database information and meeting calendars, scheduling, and manage travel arrangements
• Maintain department files and documents, including organization charts and distribution lists
• Manage agendas and facilitate staff / leadership meetings, including taking notes and following up on action items
• Prepare and review expense reports for executives and their direct reports
• Communicate issues to executives in a timely fashion and provide solutions
• Provide backup to fellow executive assistants, answer and direct calls and act as an information resource
• Handle confidential and sensitive information with tact and discretion, anticipate executive's and organization's needs
• Perform other duties as required and assigned

Experience and Skills

• Bachelor's Degree from an accredited University preferred, but not required
• 3-5+ years of recent experience as an Executive Assistant to C-Suite Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Proficient in ExpenseWire, ASCEND, and ShorTel preferred
• Highly organized and able to multi-task and manage multiple projects and competing priorities without sacrificing accuracy or efficiency
• Excellent verbal and written communication skills
• Strong analytical, problem-solving, and critical-thinking skills
• Strong collaboration and team building skills
• Experience in Financial Services, particularly broker/dealer preferred
• Experience in Information Technology organizations preferred

What Wedbush Offers You

As part of our overall compensation package, Wedbush Securities offers an array of diverse benefits to all our colleagues. We believe that providing competitive benefit options yields the advantageous reward of establishing a healthy and inclusive foundational work culture.

• Comprehensive medical, dental, and vision coverage with multiple health plan options for you and your family
• Health Savings Account with company-sponsored contributions
• Flexible Spending Accounts (FSA) traditional and dependent care
• Pre-Tax Commuter Benefits
• 401(k) plan with discretionary, competitive company matching and profit-sharing contributions
• Tuition reimbursement up to $5,250/year
• 3 weeks of Paid Time Off
• 2 weeks of Paid Sick Time (may vary by location)
• 10 Paid Holidays
• Charitable Donation Matching Contributions
• Paid Leave (Military, Jury Duty, Volunteer Time Off, Disability, etc.)
• FINRA License Sponsorship
• Travel & Employee Assistance and Employee Discount Programs

The reasonable estimate of the compensation range for this role has not been adjusted for the applicable geographic location. A reasonable estimate of the current range is $80,000-$100,000. Colleagues may be eligible for additional, discretionary incentive compensation based on the individual and the firm's performance. At Wedbush, it is not typical for an individual to be hired at, or near, the top of the range for their role. Decisions regarding compensation are determined on a case-by-case basis and are dependent on a variety of factors including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Wedbush Securities (WS) is proud to be an Equal Employment Opportunity employer. WS does not discriminate based on race, religion, color, creed, sex, sexual orientation, gender, gender identity or expression, national origin, ancestry, citizenship status, registered domestic partner status, uniform service member status, marital status, pregnancy, age, medical condition, disability, genetic information, family care or medical leave status, or any other consideration made unlawful by applicable federal, state, or local laws, or on the basis that an applicant or Colleague is perceived to have these characteristics or is associated with someone who is perceived to have these characteristics. WS aims to foster a culture of inclusion where all Colleagues are valued for their unique contributions to the firm as well as provided equal opportunities to succeed.