Executive Administrative Assistant to CFO (11307)

InGenesis is currently seeking an Executive Administrative Assistant to work with our Chief Financial Officer. In this role, you will be responsible for managing the Chief Financial Officer's schedule, coordinating meetings and appointments, and handling a wide range of administrative tasks. The Executive Assistant must be highly organized and detailed-oriented to support the CFO of our company.  The successful candidate must be articulate and professional in both appearance and demeanor, must be energetic and project a positive attitude, and must be adaptable.

The ideal candidate will reside in San Antonio or the surrounding area. 

If you meet the qualifications outlined below, apply today and we’ll reach out to answer any questions you may have!

 Job Responsibilities

• Assisting with running and servicing of the company’s business, including work in numerous functional areas, such as budgeting, purchasing, advertising, marketing personnel management, public relations, and similar activities
• Exercising discretion and independent judgment in interpreting or implementing management policies or operating practices including those involving matters of significance to the company
• Managing calendar and schedule, including scheduling meetings and appointments
• Coordinating travel arrangements and itineraries
• Handling all incoming and outgoing correspondence, including emails and phone calls
• Managing expenses and reconciling monthly statements
• Providing general administrative support, such as filing, scanning, copying, data entry, etc.
• Acting as a liaison between other departments and external contacts
• Assisting with special projects and events as needed, including implementation of the projects and events
• Tracking projects and deadlines.
• Manage, organize, and prepare incoming correspondence including memos, e-mails, letters, faxes, etc.
• Conducting research and presenting findings to other management staff.  
• Interacting/communicating with management staff, clients, and competitors.
• May handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office.
• Responsible for confidential and time-sensitive material.
• Relies on experience and judgment to plan and accomplish goals.  
• May direct and lead the work of others.
• Perform other duties as assigned or needed to meet the needs of the department/organization.

Minimum Qualifications 

• Bachelor’s degree in business administration, English, or communications is preferred.
• Minimum of 10 years’ experience in related role.
• Proven customer support experience or experience as a client service representative.
• Previous experience in a customer support role and ability to demonstrate active listening skills.
• Proven track record of meeting or exceeding quotas.
• Customer orientation and ability to adapt/respond to different types of characters.
• Strong MS Office

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.  If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.