Executive Administrative Assistant/ Paralegal

Job Title – Executive Administrative Assistant/ Paralegal
Company Location – Sacramento, CA
On-site | Full Time | Temp-to-Hire
Pay - DOE

Job Summary of the Executive Administrative Assistant/Paralegal position
Integr8staff seeks an experienced and Executive Assistant with preferred Paralegal experience for a highly-regarded and continually growing law firm in Sacramento, CA.

Responsibilities of the Executive Administrative Assistant/Paralegal position
Communicate effectively and provide necessary information to clients and staff (e.g., Client Questionnaires, appointment information, etc.)
Manage multiple calendars in a fast-paced environment, communicate any schedule changes appropriately, anticipate needs and prioritize workflow accordingly
Assemble client facing materials, both in physical and electronic form.
Provide effective administrative support to partners in the firm, several associate attorneys and paralegals throughout client engagement (e.g., client communication, scanning client files, database management, etc.)
Maintaining and organizing large open client database including consistent communication with clients and tracking progress of cases
Potential paralegal opportunity in business law to include preparing legal documents (LLC’s, partnerships, corporations, stock certificates), conducting research, and deed preparation
Maintain a welcoming lobby, anticipate and greet clients upon arrival, assist paralegal in conducting signing appointment as a witness or notarize documents
General office administration (e.g., process mail, scan documents, order inventory, etc.)
Ensure a well-functioning office that is equipped to deliver a five-star client experience

Requirements of the Executive Administrative Assistant/Paralegal position
3+ years of directly relevant Executive Assistant work experience
College degree or equivalent experience
Knowledge and experience in corporate/business law (LLCs, partnerships, corporations)
Paralegal certificate and/or training preferred
Willingness to become a notary
Strong computer experience (MS Office Suite etc.)
Excellent communication skills (written and verbal)
Exceptional time management skills (prioritize multiple responsibilities, problem solve, provide accurate and timely work)
Unwavering commitment to teamwork and delivering a five-star client experience

Updated resume is required for consideration.  Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.