Executive Administrative Assistant

Robert Half has an opening for an Executive Assistant who will use their proficiency with administrative tasks to aid a management team/CEO. You will have the opportunity to work in a challenging and rewarding environment where hard-work and quick thinking are rewarded. This Executive Assistant role is located in the Baltimore, Maryland area and is a permanent employment opportunity.

Key responsibilities

· Manage scheduling for Company Executive(s)

· Coordinate travel & accommodations for the CEO and others at the company

· Organize company events

· Draft, Review and send communications on behalf of Company Executive(s)

· Answer and respond to phone calls, communicate messages and information to the executive(s)

· Prioritize emails and respond when necessary

· Managing Audit documentation.

· Maintain various records and documents for company Executive(s)

· Prepare, reconcile, and submit expense reports

· Maintain paper and electronic filing systems

· Order and maintain stock of promotional items.

· Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

· Complete a variety of special projects including creating PowerPoint presentation, financial spreadsheets, special reports, and agenda materials

· Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Requirements:

· Proven administrative assistant experience

· Extremely Tech Savvy

· Strong phone contact handling skills and active listening

· Excellent communication and presentation skills

· Ability to multi-task, prioritize and manage time effectively

· High school diploma or equivalent; college degree preferred