Corporate - Trust Funds Coordinator

Texas HCS, Inc. is looking to hire Trust Funds Coordinator to join our growing team in the Spring/ Woodlands area. 

Duites Include, but are not limited to:

Purchase Requests

• Print purchase requests and respond within 24-48 hours
• Figure any pending purchases in the balance to see if client can afford the purchase
• See if a similar purchase was recently made (ex. Requesting a TV when a TV was purchased
• last year)
• Ensure all required signatures and additional documentation is included with the request

Receipts

• Ensure all receipts are signed by the client and purchaser (staff) once receipts are received
• Pull copy of request from pending folder and remove transaction from Missing Receipt List
• If receipt is $200 or over must have SPT
• Post receipts to Quickbooks within 24 hours to ensure balances are accurate at all times

Monthly/Quarterly Reports to Guardians

• Print transaction reports for last month/quarter for everyone on said list
• Send applicable reports via regular mail with signed letter
• Send applicable reports via email

Send Missing Receipt List every Tuesday
Send account balances to CM/Q, Program Manager & VW on the 15th & 25th every month
Send admissions checklists and old purchase requests to CM/Q's every week
Prepare allowances and deposits by 10AM every Wednesday
Print EDI reports as they come in
Print wage reports for Benefits Coordinator on the 1st every month
Send quarterly reports for ALL clients to CM/Q's in every quarter in weekly package to regions
Match receipts to monthly transaction reports after account is reconciled
Print various client paycheck stubs weekly or monthly
Post all deposits to Quicken (SS deposits by the 3rd.)
Cut rent checks and AI checks by 5th of the month
Complete Financial Agreements upon request from region

Benefits
• Health Insurance (after 90 days)
• 401K (after 1 year)
• Vacation (2 weeks after 1 year, 3 weeks after 5 years)
• No overtime required, but available if you choose
• No travel required
• No weekend or night shifts required

**Pay range $13 to $15 based upon experience

Qualifications
• Must have at least 1 year of office experience
• Proficient in Excel, Word, Teams, and Outlook
• Must have 1-year experience in Excel
• Must be able to work in a fast-paced environment
• Extremely organized and detail oriented
• Ability to multi-task
• Ability to Scan, Copy, and File
• Ability to meet high speed demands with extreme accuracy and efficiency
• 10 Key Punch
• Ability to work in a team-oriented environment
• Ability to work independently in a time sensitive environment
• Ability to make sound judgment calls
• Work well with all levels of employees
• Clear background check and motor vehicle check

Apply Online at icltexas.com/careers

Integrated Community Services is an Equal Employment Opportunity Employer