Clc Assistant Office Operations Manager

ASSISTANT OFFICE
OPERATIONS MANAGER

Job Description:

Madison Construction, L.P. is a general construction
contractor located in Bryan, TX with projects throughout the state of Texas.

We are currently seeking to hire an Assistant Office
Operations Manager. In this role, the Assistant Office Manager will assist in office
operations, business development, marketing, estimating and project management. This is a full-time position in an office
environment with occasional requirements for off-site duties.

Rate of Pay:

• Dependent
  upon qualifications

Responsibilities:

• Manage
  clients in the creative development of all marketing deliverables
• Public
  relations strategy that includes entertaining clients, tracking key events and
  responses, and managing community outreach
• Develop
  and maintain customer relationship management (CRM) software
• Obtain
  and organize jobsite photos used for updating company website
• Work
  with third party web hosting company to generate content and maintain layout of
  Madison Construction's website and social media channels
• Oversee and maintain organization wide marketing
  materials, including but not limited to company apparel and business cards.
• Manage
  marketing and specification databases, image libraries, customer contact lists,
  e-newsletters and market calendars
• Manage professional
  organization memberships and interactions

• Preparation
  of American Institute of Architects (AIA) Qualification Statements to
  prospective Owners/Architects
• Determine
  insurance requirements for projects and seek bids for Builders Risk and
  Owners/Contractors Protective (OCP) Liability Insurance
• Interact
  with bonding company for obtaining bid bonds, and performance and payment bonds
  as required for bid projects
• Receive
  and deliver bid proposals to estimators
• Prepare
  proposals for projects, including bid proposal envelope
• Organize
  historical cost data for all completed projects
• Completion
  of credit applications, including maintaining up-to-date reference
  information. Notify contact at American
  Momentum Bank when credit applications are submitted

Clerical
Responsibilities:

• Perform
  other clerical duties including document control (filing, emailing and
  photocopying)
• Maintain
  a functioning office environment
• Contact
  corporate Informational Technology (IT) department for employee related
  computer issues
• Contact
  third party office equipment maintenance company for office equipment issues
• Assist
  in managing estimating software (SmartBid) database
• Drafting
  subcontracts and purchase orders, including change orders to each
• Preparation
  of project closeout documents
• Perform
  document control, including filing, developing project folders for new projects
  and archiving completed projects
• Verify
  payroll and payables
• Maintain
  current Insurance Certificates for subcontractors
• Greet
  and welcome guests as soon as they arrive at the office
• Direct
  visitors to the appropriate person and office
• Answer,
  screen and forward incoming phone calls
• Ensure
  reception area is kept clean, organized and presentable
• Receive,
  sort and distribute daily mail/deliveries
• Order
  front office supplies and keep inventory of stock

Requirements:

Degree in marketing, business or
related field from college or business school preferred

Strong organizational skills with
impeccable attention to detail

Strong verbal and written
communication skills

Professional attitude and
appearance

Customer service attributes

Multitasking and time-management
skills, with the ability to prioritize tasks

Equally comfortable working
independently and collaboratively and has the ability to meet deadlines

Proficient in Outlook, Microsoft
Excel, Microsoft Word an Adobe Acrobat

Other:

Work Hours: Estimate average of 40-45 hour per work week
(Monday-Friday, 8:00AM-5:00PM)

Benefits: Insurance, 401K, sick leave, paid vacation,
paid holiday

Equal employment opportunity company