Chief Financial Officer

Job Overview: Responsible for management and oversight of functions related to Financial Services department including daily financial operations, monthly/year-end financial statements, deposits, accounts payable, general ledger management, commercial insurance. Ensure sound risk management assessment, sound financial management and solid internal controls in Finance Department’s financial services support function to staff, management, Board of Directors of A.R.E./A.U./E.C.F. and for the regional offices: SE Region and for the ARE Volunteer Affiliates, Inc. Provide oversight and administrative support on following annual processes: budget mapping, annual audit, tax returns, completion/filing of corporate 990’s; annual renewal of commercial insurance policies and routine administration. Responsible for hiring, training, developing, motivating and appraising performance of Financial Services staff while maintaining standard of a positive attitude, good will, and customer satisfaction.

Responsibilities (include but not limited to):

Office management

· Directly supervise three full-time staff and oversee two independent contractors, in processing and recording of all cash receipts, accounts payable, payroll, and other related tasks.

· Hire, train, develop, motivate and appraise Finance Department staff; plan, assign, and monitor work performance balanced by job expectations and organizational requests; provide assistance and support, address complaints, resolve issues, appraise performance, reward/discipline employees.

· Provide strong leadership in building and maintaining effective team.

· Motivate/coach staff in delivering quality customer service to all internal customers. cultivate/maintain good will, positive attitude, customer satisfaction, harmony.

· Actively seek and maintain open lines of communications with senior management, ARE staff and membership.

Cash and other assets management

· Develop/administer policies and procedures to ensure sound risk management assessment, sound financial management and solid internal controls in the Finance Department’s financial services support function to staff, management and Board of Directors of A.R.E./A.U./E.C.F.

· Responsible for maintaining the ARE/ECF/AU General Ledgers and for supervising all entries.

· Monitor cash balances, review accounts receivable, prepays, and investments.

· Supervise release of donor restricted funds according to donor-imposed requirements as applicable.

· Reconciliation of general ledgers balances in Asset/Liability accounts and journal entries.

· Oversee and certify the reconciliation of main operations checking account.

· Monitor, record, and track all new capital asset acquisitions at cost and depreciated value.

· Periodically review assets lists for possible disposal and remove those disposed assets as needed.

· Oversee administration of and annual renewal for organizations’ commercial insurance policies, including general liability, real & personal property, workers’ compensation, professional liability, director’s & officer’s employment practices liability, camp property & liability, fiduciary liability.

· Oversee administration of and annual renewal for regions’ commercial insurance policies.

Fiduciary Responsibilities

· Develop and promulgate policies and procedures; directs analyses, improving and implementing financial systems and processes; maintains effective system of internal controls over financial operations.

· Ensure accurate and timely payment of all payroll taxes and bank financing.

· Ensure timely filing of all payroll and IRS-990 returns.

· Determine restricted/non-restricted classifications of donations and track accordingly.

· Develop/update/maintain annuities detailed amortization and control schedules which support current status of contracts and debt level.

· Monitor receipt of new endowment gifts and forward to investment accounts at least bi-annually.

· As authorized by CEO, withdraw funds from investments annually in accordance with Board policies.

· Oversee and coordinate the annual charitable registration renewals due in 42 states.

· As Treasurer/CFO of ARE Affiliates, Inc., provide oversight and procedural policies support for ongoing activities of approximately 20 teams, ensure 1099 tracking and timely filing, and prepare annual Group IRS-990 materials for the auditors (to include SE Region).

Reporting Responsibilities

· Ensure timely and accurate financial reporting pursuant to internal/external reporting requirements; ensure financial transactions are properly captured/recorded/reported in accordance with GAAP.

· Compile and distribute monthly financial statements to include balance sheet, profit/loss statements compared to budget, investment activities, endowments, donor-restricted funds, and other supplemental financial statements for the Board of Trustees and ARE Directors.

· Quarterly, calculate the Debt Covenant ratio for current financial obligation and forward year-to-date financial reports for ARE/ECF/AU to the financing bank management.

· Coordinate annual external financial/compliance audit; work closely with independent auditors during field work and throughout the year as needed.

· Collaborate and coordinate with CEO in preparation of annual budget.

· Prepare and present to Board Finance Committee a multi-year comparison of each cost center’s actual net performance and the proposed new budget.

· Periodically prepare and present to the Board Finance Committee, the “How Are We Doing” report, an overview of vital performance statistics.

· Attend regularly scheduled management, staff and planning meeting, attend Finance Committee of the Board of Trustees meetings by invitation.

· Other related duties not specifically described.

Required Education and Experience:

· Bachelor’s degree in Accounting or equivalent required.

· Minimum of six years of demonstrated successful accounting experience required; and

· Minimum of three year’s senior accounting management required; and

· Prior experience with non-profit fund accounting required, major gifts fundraising and Development strongly preferred.

· Minimum two years’ experience working with personal computer systems (Windows XP, Firefox Mozilla & Microsoft Office) required.

· CPA preferred.

Required Knowledge, Skills, and Abilities:

· Solid knowledge and comprehensive application of GAAP and internal controls required;

· Intermediate knowledge/ability to use automated financial systems, accounting software applications and report writing required; MAS90 and/or BizNet Reporting highly preferred;

· Ability to apply generally accepted accounting principles, corporate policy, and creative problem solving as needs arise;

· Intermediate to advanced skills in Microsoft Office including Excel, MS Word, Outlook and Internet Explorer required;

· Excellent communication skills required, oral, written and public speaking, to exchange information with a variety of individuals.

· Proficient organization skills and detail orientation, including demonstrated ability to assess, evaluate and implement organizational initiatives;

· Strong interpersonal skills in problem solving, tact, diplomacy, and objectivity required, with genuine appreciation in working with diverse audiences;

· Strong project management, problem solving, and time-management skills required,

· Demonstrated ability to manage competing deadlines, meet deadlines consistently, with capacity to re-prioritize quickly required;

· Strong technical and analytical skills required for gathering/interpreting data;

· Ability to manage a wide variety of functions while working under broad supervision and exercising independent, professional judgment;

· Ability to recognize priorities and objectives set by Executive Director; ability to set priorities among competing jobs, using values of importance to the organization, departmental needs, and urgency as some of the criteria;

· Demonstrated ability to keep information--corporate and individual—confidential as discretion, policy, and law call for in the situation;

· Ability to accept the key principles in the Edgar Cayce readings, particularly kindness, active patience and a service orientation is highly preferred;

· High degree of emotional intelligence and maturity – demonstrating adaptability, engagement and enthusiasm is required;

· Ability to perform work under regular supervision, but may require the ability to exercise independent judgment.

· Must be able to work calmly amid multiple interruptions and distractions

· Emotional intelligence and maturity – demonstrating adaptability, engagement and enthusiasm with a good sense of humor.

· A high level of analytical ability is required.

· Strong team orientation, team participation, and leadership skills essential.

Physical Requirements:

· Ability to sit for periods of time looking at computer screen; manual dexterity and coordination are required while operating equipment such as computer keyboard, mouse.

· Ability to lift and carry up to (15 lbs).

· Ability to move between buildings on uneven ground and to use staircases in historical buildings.

· Position requires occasional evening/weekend work and participation outside of defined activities.

Equal employment opportunity for all is an essential philosophy at the A.R.E. and throughout the organization, including Atlantic University, Edgar Cayce Foundation, Cayce/Reilly School of Massage, and the A.R.E. Health Center and Spa. We will evaluate all applicants for employment without regard to sex, race, religion, marital status,

sexual orientation, age, national origin, color, veteran status, non-disqualifying disability, genetic information, or any other characteristic protected by law.