Address
Form of workPosition Type:
Human Resources
Date Posted:
2/21/2023
Location:
Human Resources
The DeKalb County School District is seeking an experienced and professional Office Specialist to Deputy/Chief.
Salary Grade/Schedule: Unified 118
Salary Schedules: 2021-2022 Salary Schedules
The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.
Title: Office Specialist to Deputy/Chief
Under general supervision, provides project management and support to ensure the coordination for all business operations within the Office of the Chief, or Office of the Deputy Superintendent are in the best interest of the DeKalb County School District. Serves as the liaison between internal/external departments and contacts for the department. The work performed by the individual in this job is confidential in nature.
Essential Functions:
The following duties are representative for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
• Facilitates project management and coordinates projects and events that require senior staff participation.
• Prepares rough and final drafts of correspondence and/or reports of highly confidential nature. Draft dictated responses to senior staff's personal emails, and letters requiring personal attention. Proof and edit correspondence written by senior staff.
• Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence.
• Responds to telephone inquiries and directs callers to appropriate department and/or staff member for input or assistance.
• Follows up to ensure that action has been taken according to operational procedures.
• Reads and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Compiles and maintains a comprehensive list of the senior administration's calendar and coordinates with other key departments to ensure that all information required to support the calendar is cohesive and in accordance with the strategic plan. Follows up to ensure that preparations and materials are finalized in a timely manner.
• Develops invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Maintains and monitors departmental processes, policies and procedures as it relates to the respective department to ensure that all are within the District's guidelines.
• Schedules internal and external meetings with individuals/organizations and creates documents and/or obtains detailed information related to the meeting request. Follows up with appropriate department to request briefing materials for the senior staff.
• Performs other duties as assigned.
EDUCATION AND/OR EXPERIENCE:
• High school diploma or GED equivalent required.
• Bachelor's degree from a Professional Standards Commission approved accredited college or university is preferred.
• Minimum five (5) years of experience in executive-level office management is required.
CERTIFICATES, LICENSES, PERMITS: None.
11/012021
Attachment(s):
Human Resources
Date Posted:
2/21/2023
Location:
Human Resources
The DeKalb County School District is seeking an experienced and professional Office Specialist to Deputy/Chief.
Salary Grade/Schedule: Unified 118
Salary Schedules: 2021-2022 Salary Schedules
The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.
Title: Office Specialist to Deputy/Chief
Under general supervision, provides project management and support to ensure the coordination for all business operations within the Office of the Chief, or Office of the Deputy Superintendent are in the best interest of the DeKalb County School District. Serves as the liaison between internal/external departments and contacts for the department. The work performed by the individual in this job is confidential in nature.
Essential Functions:
The following duties are representative for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
• Facilitates project management and coordinates projects and events that require senior staff participation.
• Prepares rough and final drafts of correspondence and/or reports of highly confidential nature. Draft dictated responses to senior staff's personal emails, and letters requiring personal attention. Proof and edit correspondence written by senior staff.
• Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence.
• Responds to telephone inquiries and directs callers to appropriate department and/or staff member for input or assistance.
• Follows up to ensure that action has been taken according to operational procedures.
• Reads and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Compiles and maintains a comprehensive list of the senior administration's calendar and coordinates with other key departments to ensure that all information required to support the calendar is cohesive and in accordance with the strategic plan. Follows up to ensure that preparations and materials are finalized in a timely manner.
• Develops invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Maintains and monitors departmental processes, policies and procedures as it relates to the respective department to ensure that all are within the District's guidelines.
• Schedules internal and external meetings with individuals/organizations and creates documents and/or obtains detailed information related to the meeting request. Follows up with appropriate department to request briefing materials for the senior staff.
• Performs other duties as assigned.
EDUCATION AND/OR EXPERIENCE:
• High school diploma or GED equivalent required.
• Bachelor's degree from a Professional Standards Commission approved accredited college or university is preferred.
• Minimum five (5) years of experience in executive-level office management is required.
CERTIFICATES, LICENSES, PERMITS: None.
11/012021
Attachment(s):
- Office Specialist to Deputy Chief.pdf
