Address
Form of work
SalaryBuyer
Position Number: CM-115-2022
Department: Purchasing
Job Category:
Time (Percent Time):
Term (months/year):
Current Work Schedule (days, hours): Monday - Friday 8:00am - 5:00pm
Salary Range: A-79
Salary: A-79Steps 1 - 6: $4,691 - $5,988 monthly
Shift Differential: Shift differential eligibility based on the current collective bargaining agreement.
Open Date: 12/07/2022
Initial Screening Date: 02/20/2023
Open Until Filled: Yes
Application Procedure:
First Review of Applications: Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the above listed Initial Screening Date are assured consideration.
Applicants must submit all of the following materials online, unless otherwise noted, at Mt. SAC Employment Website to be considered for this position:
A Mt. San Antonio College online application.
A cover letter describing how the applicant meets the required education and experience.
A detailed resume that summarizes educational preparation and professional experience for the position.
If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
Optional - Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.
Health & Welfare:
Mt. San Antonio College offers a competitive and excellent benefits package to eligible employees providing medical, dental, and vision benefits for eligible employees and their dependents. Lifetime medical benefits are also available for eligible retirees.
The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.
The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS) retirement programs, and National Benefit Services.
*Note: Salary and Health & Welfare Benefits are subject to change. Please visit the https://www.mtsac.edu/hr/benefits/index.html for further information.
Basic Function/Overview:
DEFINITION:
Under general supervision, performs responsible purchasing and procurement work, including purchasing a variety of services, materials, supplies, and equipment according to District purchasing policies and practices and requisition specifications; interviews suppliers, obtains prices, quotes, product information, and technical data for review by the Director, Purchasing.
SUPERVISION RECEIVED & EXERCISED:
Receives general supervision from the Director, Purchasing. Exercises no supervision of staff.
CLASS CHARACTERISTICS:
This is the journey-level class in the Buyer series. Incumbents perform the full range of departmental purchasing and procurement activities and programs. Responsibilities require the use of tact, discretion, and independent judgment. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Successful performance of the work requires thorough knowledge of governmental procurement practices and procedures, purchasing, and formal and informal bid processes. This class is distinguished from the Senior Buyer in that the latter is responsible for more complex and higher-level purchasing functions, often requiring larger dollar amounts and complex formal bids and requests for proposals, and exercises a higher level of discretion and independent decision-making.
Essential Duties/Major Responsibilities:
1. Procures services, supplies, materials, and equipment for the operation of the District, ensuring that all procurement policies, applicable purchasing practices and standards, and bid processes are met.
2. Reviews, examines, and processes requisitions, purchase orders, insurance certificates, and other related documents to ensure compliance with established purchasing procedures, and to confirm funding availability.
3. Provides information and guidance to District divisions/departments regarding their purchasing needs and specifications for services, supplies, and equipment.
4. Prepares financial analyses and cost comparisons to determine the cost-effectiveness of acquiring equipment and services for the District.
5. Obtains quotes for stock and special order items; researches availability, quality, and price of services, equipment, and supplies.
6. Maintains general office supply standing purchase orders for the District.
7. Evaluates available products and services from various sources; and develops procurement solutions.
8. Coordinates procurements with District departments to meet needs within available budgets.
9. Completes, reviews, and/or approves procurement documentation.
10. Compiles product requirements and specifications and obtains verbal or written bids, reviews bids; makes recommendations regarding the selection of vendors; maintains related files.
11. Maintains good working relationships with vendors/contractors; assists in resolving discrepancies and disputes; maintains related files and databases.
12. Follows up on completing and receiving outstanding purchase orders.
13. Receives and responds to inquiries from other employees and vendors regarding procurement policies and procedures.
14. Prepares and distributes purchasing reports to individual District divisions/departments and the Director, Purchasing.
15. Performs general office/administrative work as necessary, including typing reports and correspondence, entering data into the computer and generating computer reports, backing up computer files, answering the telephone, copying and filing documents, sending and receiving faxes, assembling materials, etc.
16. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
17. Performs other related duties as assigned.
Other Duties:
Knowledge Of:
1. Modern principles, practices, and methods of public and governmental purchasing and procurement programs and processes and their application to District operations.
2. General principles and practices of data processing and its applicability to purchasing.
3. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to District purchasing operations.
4. Principles and practices of business organization and public administration.
5. Practices and techniques of automated and manual financial document processing and record-keeping.
6. Modern office practices, methods, and computer equipment and computer applications, including word processing, database, and spreadsheet software.
7. English usage, grammar, spelling, vocabulary, and punctuation.
8. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.
Skills and Abilities:
1. Research and utilize data and information to achieve cost effective results.
2. Negotiate bids, purchase orders, and/or pricing schedules for services, supplies, and equipment.
3. Advise and explain purchasing policies, procedures, and standards.
4. Maintain accurate financial records and reports for informational, auditing, and operational use.
5. Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
6. Review and verify accuracy of data.
7. Prepare basic budgetary and financial analyses.
8. Make accurate arithmetic, financial, and statistical computations.
9. Enter and retrieve data from a computer with sufficient speed and accuracy.
10. Establish and maintain a variety of filing, record-keeping, and tracking systems.
11. Understand and carry out a variety of complex instructions in a responsible and independent manner.
12. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
13. Operate modern office equipment including computer equipment and specialized software applications programs.
14. Use English effectively to communicate in person, over the telephone, and in writing.
15. Understand scope of authority in making independent decisions.
16. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
17. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Minimum Qualifications/Education & Experience:
Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework at a regionally accredited college in purchasing, business administration, business law, or related courses and two (2) years of procurement or purchasing experience, preferably in a public agency.
A purchasing certification obtained through an accredited institution may qualify incumbents for an increased pay grade.
Equivalencies:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.
Preferred Qualifications:
License(s) & Other Requirements:
Examination Requirements:
Working Environment:
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
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