Babo08-2023-00466-Business Office Coordinator-Cheyenne

BABO08-2023-00466-Business Office Coordinator-Cheyenne

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BABO08-2023-00466-Business Office Coordinator-Cheyenne

Salary

$3,988.40 - $4,985.07 Monthly

Location

Cheyenne, WY

Job Type

Full Time

Department

029-Water Development Office

Job Number

2023-00466

+ Description

+ Benefits

+ Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Water Development Office (WWDO) provides financial assistance to public entities for irrigation systems and municipal water supply projects within Wyoming. The office is currently seeking a full-time employee. This position is the point of the first contact for the office with the Water Development Commission, legislative committees, sponsors, and professional consultants. This includes public relations, information education, and outreach concerning all facets of the Water Development Program. This position also assists with the accounting function in the office.

Human Resource Contact: Hilary Wasserburger / 307-777-6404 / hilary.wasserburger1@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

+ Provides logistical support for all Water Development Commission meetings, workshops, tours, and coordination with the Legislative Services Office.

+ Facilitates the annual consultant selection process.

+ Serves as the public information officer for all public records requests.

+ Process project pay requests and travel vouchers in WOLFS.

+ Assist in maintaining agency fixed asset and inventory lists.

+ Assist in maintaining agency vendor file in WOLFS.

+ Tracks legislation during the legislative sessions.

+ Plan, produce and distribute agency newsletter.

+ Conduct public awareness programs and represent the agency at water resources meetings/conferences.

+ Coordinates and plans for public hearings.

+ Coordinates consultant performance evaluation process.

+ Evaluates programs to provide recommendations for enhancements.

+ Researches and analyzes data.

+ Researches issues using statutes, rules, and regulations.

+ Assists with the promulgation of rules.

+ Provides input on and prepares policy and procedure manuals.

+ Assures appropriate and optimum use of the department's resources through knowledge and experience.

+ Updates and makes changes to specific databases and utilizes the databases for reports, projects, and research assignments.

+ Provides information and creates reports.

+ Assists in the planning and implementation of new projects and procedures; reviews new data to help implement new ideas.

+ Researches, drafts, monitors, and maintains systemic plans and records for programs/projects.

+ Provides answers or information to public requests.

Qualifications

PREFERENCES:

Preference will be given to applicants with experience staffing or acting as the liaison to a board, commission, or legislative committee.

Preference will be given to applicants with WOLFS experience.

Preference will be given to applicants with a Bachelor's Degree in public relations, business, or communications.

KNOWLEDGE:

+ Excellent communication skills.

+ Excellent interpersonal skills.

+ Knowledge of legislative process.

+ Knowledge of marketing principals, including social marketing.

+ Knowledge of Microsoft Office suite of applications.

+ Knowledge of Google suite of applications.

+ Self-motivated, including the ability to work independently.

+ Knowledge of Agency rules and regulations.

+ Knowledge of state and local government organizations.

+ Knowledge of State statutes.

+ Knowledge of agency mission.

+ Knowledge of the administrative process.

+ Knowledge of principles of customer service and process improvement.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business)

OR

Education & Experience Substitution:

3-5 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

+ Work is performed in a typical office environment.

NOTES:

+ FLSA: Non-Exempt

Supplemental Information

029-Wyoming Water Development Office - Administration Division

Visit our web site http://wwdc.state.wy.us/

Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL:http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces and clean air, great recreational opportunities, and no State income tax to mention a few! In addition, the State of Wyoming offers State employees a very generous benefits package. Pleaseclick here (https://ai.wyo.gov/divisions/human-resources/benefits) for more information on the State of Wyoming employee benefits*.

For additional information on living in the state of Wyoming pleaseclick here (https://www.wyo.gov/home) .